Bilingual Legal Assistant / Office Coordinator

Assistants - Downtown Montréal, Quebec

Salary: $57,000 - $65,000 (based on experience)

Start date: June 15th, 2026 (expected)

About the Role

We are a mid-sized, national law firm focused on delivering high-quality legal services. We are a leader in Aboriginal law with offices across Canada

We are committed to advancing justice and self-determination for Indigenous peoples. We foster an inclusive, collaborative workplace built on respect, excellence, and continuous learning. Our team is guided by values of integrity, cultural awareness, innovation, and accountability, with a strong commitment to supporting Indigenous voices and professional growth.

We encourage applications from Indigenous candidates and are dedicated to maintaining a workplace that respects personal and cultural identities while supporting long-term career development.

Role Overview

This is a full-time position of approximately 37.5 hours per week. The role is fully in-office and based in downtown Montréal. The Legal Assistant / Office Coordinator reports directly to the Manager of Support Services.

This position is ideal for a motivated, organized, adaptable, and proactive individual. The successful candidate will act as the primary coordinator for the Montréal office while also supporting one to two lawyers and collaborating with legal support teams to ensure smooth daily operations.

This role offers strong opportunities for professional growth in legal administration.

Key Responsibilities

Manage calendars and schedule appointments using Outlook and other planning tools

Maintain electronic and physical 'Bring Forward' systems for task and file management

Complete monthly expense reconciliations for assigned lawyers

Provide support for negotiations and regulatory matters, including preparing legal documents for courts and agencies

Organize, maintain, and update complex electronic and paper filing systems

Draft, edit, format, and organize correspondence, memos, reports, and other legal documents

Coordinate meetings, including logistics, document preparation, and catering

Manage client files, pleadings, records, briefs, and supporting materials

Assist in reviewing and organizing documentary evidence for complex matters

Scan, copy, and manage document processing tasks

Coordinate travel arrangements as required

Provide reception support, including greeting visitors, answering phones, and directing calls

Handle incoming mail and courier distribution

Oversee daily office operations and physical workspace needs

Set up, clean, and organize meeting rooms and AV equipment

Order and manage office supplies and inventory

Maintain general office organization and cleanliness

Perform additional administrative duties as required

Requirements & Qualifications

Be bilingual in English and French (spoken and written)

Have a diploma in Legal Administration, Office Administration, or equivalent experience

Have at least 3 years of experience in a legal assistant or similar role

Demonstrate strong organizational and time-management skills

Be able to work independently with minimal supervision

Preferred Skills

Strong attention to detail and excellent technical skills

Ability to work collaboratively in a team environment

Proficiency in Microsoft Office

Familiarity with legal software (e.g., iManage, Cosmolex)

Ability to adapt in a fast-paced environment with shifting priorities

Strong communication and interpersonal skills

Ability to remain effective under pressure

Equity Statement

Applicants are encouraged to self-identify if they belong to an equity-seeking group and/or are members of an Indigenous Nation.

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