JOB PURPOSE:

This position is responsible to support the director with essential administrative

tasks, problem-solving, and effective teamwork. This role requires exceptional

organizational skills, attention to detail, and the ability to meet deadlines

consistently.

JOB DESCRIPTION

1) Efficiently manage and organize the director's calendar, scheduling

meetings, appointments, and events to ensure optimal time management.

2) Oversee and coordinate the daily schedule of the director, ensuring all

activities are planned and executed smoothly.

3) Arrange comprehensive travel plans, including flights, accommodations,

and transportation for the director and senior management.

4) Prepare and manage detailed travel itineraries.

5) Oversee vendor and customer approvals, ensuring compliance and timely

processing.

6) Evaluate and submit travel expense reports for the director's approval.

7) Handle different approvals accurately and efficiently.

8) Arrange and maintain department-wise monthly reports, ensuring timely

and accurate submission.

9) Prepare detailed minutes of meetings, capturing key points and action

items, and distribute them promptly to relevant stakeholders.

10) Maintain and organize both physical and digital files, ensuring easy retrieval

and secure storage of important documents.

11) Proactively identify and highlight issues that require the director's attention,

ensuring timely resolution and follow-up.

12) Perform various other tasks and duties as assigned by the director from time

to time.

COMMUNICATIONS & WORKING RELATIONSHIPS:

All departments

JOB SPECIFICATIONS,COMPETENCIES & JOB REQUIREMENT:

Bachelor's/Master's degree in Accounting/Finance/Business Administration

with minimum age needs to be 32 years.

8 years of minimum experience as an executive assistant or similar role

Strong organizational and time-management skills.

Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent verbal and written communication skills.

Ability to manage multiple tasks and prioritize effectively.

High level of discretion and confidentiality.

Proactive and problem-solving mindset.

Ability to work independently and collaboratively as part of a team.

Experience with ERP systems.

Should have a go getter attitude.