HR Support Coordinator

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting opportunity for an HR Coordinator to join our team. The primary responsibility of this team is to support HR administration tasks, including employee record file management, professional qualification, and employment/income verifications, and respond to external and internal inquiries. Reporting to the Manager of HR Services, North America, this ideal candidate will have excellent organizational and time management skills, as well as the ability to communicate with employees at all levels within the organization to support a wide variety of administrative tasks while working in a highly computerized, fast-paced environment.

Join our collaborative HR Support team, located in Canada, India and United States and play an important role in supporting the administrative needs of our HR partners and employees across various time zones within the organization. This position offers a flexible, hybrid work schedule.

Your Key Responsibilities

• Efficiently manage HR Service Center technology, HR information systems, and team inboxes to address HR program and procedure requests.
• Maintain data entry for employee records such as Health, Safety, Security and Environment (HSSE) Certifications.
• Prepare and coordinates time sensitive letters to support employee requests including business travel letters and employment confirmation letters.
• Coordinates Canadian grant program requirements with external parties, employees and HR business partners.
• Support verification of employment and income requests for external requesters
• Verify and coordinate professional qualification updates for employees.
• Maintain employee electronic files and respond to document requests as needed, including file maintenance, off site archiving, file retention, and acquisition file integration.
• Liaise with HR teams and Payroll and various third-party vendors on HR administration matters to ensure service request resolution occurs in a timely manner.
• Performs service delivery activities following pre-defined processes/procedures and achieves identified operational metrics in support of the delivery of the HR support and best practices.
• Experienced handling administration tasks including preparation of letters and correspondence.
• Strong professional customer service skills including attending meetings during North American time zone hours.
• Follows standard methods and procedures for completing work assignments that are primarily transactional.
• Proven strong interpersonal, organizational, time management, problem solving skills
• Excellent verbal and written communication abilities, paired with a professional attitude. French language skills is considered an asset.
• Ability to focus and meet tight, concurrent deadlines with a close attention to detail.
• Displays comfort and enjoys working with diverse individuals across all levels in a geographically dispersed organization.
• Experience working in a team-oriented, collaborative environment.
• Ability to exercise confidentiality, discretion, and sound judgment
• Ability to learn and adapt to processes quickly
• Strong Microsoft Office Suite skills; advanced Excel experience is considered an asset
• The ability to work autonomously and consistently meeting role objectives

Education and Experience

• High school diploma or equivalent
• Minimum 5 years of related work experience or an equivalent combination of education and related experience.

Typical office environment—working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee; other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location: India | Pune

Organization: Stantec IN Business Unit

Employee Status: Regular

Business Justification: New Position

Travel: No

Schedule: Full time

Job Posting: 21/04/2026 06:04:37

Req ID: 1005464