Sales & Legal Administrator

Solmar Development Corp. is a Vaughan based real estate development company, is looking to add a a Sales & Legal Administrator to join the team. The candidate needs to be responsible for supporting the sales team and legal processes related to residential low-rise, high-rise and home sales. This role ensures accurate data management with Newstar, compliance with contractual obligations, and smooth coordination between sales, legal and finance teams.

Key Responsibilities

• Responsible for supporting the sales team and legal processes related to residential low-rise, high-rise, home sales.
• Ensures accurate data management within Newstar, compliance with contractual obligations, smooth coordination between sales, legal and finance teams.
• Manage Agreements of Purchase and Sale (APS) and related documentation.
• Track deposits, upgrades, and amendments to ensure accuracy and completeness.
• Maintain lot inventory, pricing updates and release data in the system.
• Support sales representatives with documentation, reporting and file management.
• Record and track all commission and co-broker commissions and prepare PO's for all commissions.
• Review Agreements of Purchase and Sale for completeness and compliance.
• Coordinate with external lawyers, integral legal teams, and purchasers on required documentation.
• Manage key dates (rescission periods, conditional periods, closing timelines)
• Prepare amendment forms, assignment documents, and other legal addenda and ensure all legal documents are properly executed, stored, and retrievable.
• Ensure all transactions comply with regulatory requirements and company policies.
• Maintain accurate digital and physical records of all sales files and audit of the files regularly to ensure completeness and readiness for closing.
• Support internal audits and reporting requirements.
• Track and reconcile deposits in coordination with finance/accounting.
• Generate reports from Newstar related to sales, inventory, and purchaser data.
• Monitor outstanding items (missing documents, unpaid deposits, etc.)

Required Skills & Experience:

• Experience with Newstar is a must have.
• Strong understanding of residential real estate transactions and legal documentation.
• High attention to detail and organizational skills.
• Ability to manage multiple files and deadlines simultaneously.
• Strong communication and coordination skills.
• Law clerk experience is preferred but not mandatory.

Salary: $68,000

Benefits

• Full Health Benefits paid by the employer.
• 3 weeks paid vacation
• Summer hours

Solmar is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.

Solmar is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

All resumes to be sent to annab@solmar.ca with the following subject line:

Applying for the role of Sales & Legal Administrator

Pay: $68,000.00 per year

Benefits

• Extended health care
• On-site parking
• Paid time off

Application question(s):

• Do you have experience working with Newstar?

Work Location: In person