Registration and Office Manager - Remote Position

The Saskatchewan College of Physical Therapists (SCPT) licenses and regulates physical therapists in Saskatchewan. The mandate of the SCPT is to protect the public by ensuring competent, safe and ethical physical therapy practice.

The SCPT fulfils this mandate by:

· Setting entry to practice and ongoing registration requirements.

· Setting bylaws, standards of practice and ethical conduct expectations for physical therapy practice.

· Setting ongoing competency requirements to ensure quality care throughout the career-span.

· Managing complaints about physical therapists in Saskatchewan.

· Providing physical therapists with resources to support their ability to practice competently, safely and ethically.

Nature and Scope of the Registration and Operations Manager Role

The Registration and Operations Manager (ROM) manages the day to day operations of the Saskatchewan College of Physical Therapists (SCPT) which includes: acting as the first point of contact for all phone communication and redirecting callers as necessary, registering new physical therapy applicants, processing changes in registration status, and annual licence renewal; support of Council and Committees; all accounting procedures; communications with registrants, external interest-holders and the public; processing human resource documentation, and benefit administration.

General Accountability

The ROM reports directly to the SCPT Executive Director and Registrar and works closely with the SCPT team.

Required Competencies

Flexible and Adaptable, Effective Communicator, Relationship Builder, Results Oriented, Client Focused, Team-oriented, Attention to Detail, Demonstrates Initiative, Works Independently.

Required Qualifications and Experience

1. Post-secondary education (Certificate in Office Administration) or related education/experience in an administrative and office management position. Experience working for a regulatory body is considered an asset.

2. Advanced experience with spreadsheets, database query development and data entry (using in1Touch by Olatech), website maintenance and document preparation.

3. Advanced experience with Sage accounting systems, Microsoft Office applications, and Moneris payments systems or equivalent electronic systems are an asset.

4. Knowledge of general/standard office and administrative procedures and methods.

5. Knowledge of general accounting and bookkeeping principles.

Employment

· The ROM position is fulltime (40 hours/week), ongoing, and works 100% remotely, but may be asked occasionally to attend an in-person meeting or event. The SCPT is open Monday to Friday with occasional evening and weekend work upon request and with advanced notice. Evening and weekend work are compensated with time off in lieu.

· The ROM is required to be a resident of and perform their duties in Saskatchewan.

· The initial ROM salary is $65,500 - $67,500, commensurate with education and experience.

· The SCPT offers pension and health benefits.

Duties and Responsibilities:

Initial Registration, Status Change and Licence Renewal

· Manage initial registration of physical therapists and annual physical therapist licence renewal ensuring compliance with the approved registration processes.

· Verify data entered by applicants and registrants for initial registration, status change and licence renewal is complete, accurate and meets registration requirements.

· Manage the registrant data in the membership directory.

· Maintain accurate member records ensuring accurate and current data entry and record keeping in existing software programs and filing systems utilized by the SCPT.

· Collect, deposit, record, and enter applicable fees.

· Respond to general requests or inquiries regarding the registration and licensing process.

· Revise informational materials as needed and as directed by the EDR.

· Compile membership data, reports and other relevant materials for Council meetings and the SCPT annual report.

· Develop and ensure implementation of new office procedures and processes to ensure accuracy and efficiency.

· Troubleshoot all technical issues that may arise during registration or renewal.

· Make programming and informational changes to the membership database as required. Communicate with the database vendor regarding necessary changes in programming and make the changes where possible.

Committee and Council

· Generate tables, charts, memos, reports and other materials upon request to meet assigned deadlines.

Communications

· Provide general and registration information about the SCPT to registrants of the SCPT and the public.

· Verify member registration information.

· Prepare documents such as Letters of Good Standing for signature by the EDR in a timely fashion. Refer documents for members with current disciplinary action or conditions on practice to EDR for preparation.

· In consultation with the EDR, update and maintain current office procedures manual.

· Compile membership data and reports for EDR to submit to Council or interest-holders.

· In performance of duties, liaise with a wide variety of external interest-holders.

· Send all informational emails to members including licence renewal, the Annual General Meeting, newsletters (MOMENTUM), and E Blasts.

Accounting

· Maintain accounts in a fiscally responsible, accurate manner in accordance with the policies and procedures of SCPT and Generally Accepted Accounting Principles.

· Deposit all monies received by the College in a chartered bank or similar financial Institution designated by the Council in a timely fashion.

· Reconcile all accounts, Bank, Visa receivables, MasterCard receivables, Debit receivables, ROM and EDR Visa Payable.

· Following approval by EDR and Treasurer, pay all expenses incurred by SCPT operations including payroll in a timely manner.

· Process T4 and T4A forms.

· Prepare trial balance monthly for EDR to review; post all bank statements and copies of cheques for EDR and Treasurer to review.

· Prepare budget comparison document quarterly for Council.

· Manage, reconcile and communicate with Moneris credit card system.

· Create and submit CRA remittance and payments monthly.

· Manage the submission of benefit fees monthly

· Manage accounts receivable and payable, posting appropriately in Sage and issuing receipts in a timely manner.

· Manage and prepare all documents and financial information for submission to the auditor at the end of each fiscal year.

· Recommend necessary changes to financial bookkeeping procedures when needed.

· Streamline and develop new procedures to ensure accuracy and efficiency within the accounting processes, as needed.

· Liaise with the EDR and Treasurer regarding all accounting matters, including variances, approvals, chart of accounts, etc.

Human Resources

· Process all documentation related to hiring a new employee including deductions (tax, EI, CPP, benefits) and benefit enrollment.

· Track time sheets and reconcile vacation pay, sick time and benefit calculations for all staff.

· Reconcile and submit benefit documents for all employees.

· Communicate with benefit administrators regularly.

· Adjust benefit payments as needed and ensure payments are balanced and accurate.

· Attend benefit meetings and training events to keep updated on changes and additions

To apply, please submit your resume to edr@scpt.ca

The deadline for applications is May 22, 2026, at 11:59 pm.

SCPT Thanks you for your interest in the ROM position. Only those selected for an interview will be contacted.

Pay: From $65,500.00 per year

Benefits

• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Vision care
• Work from home

Work Location: Remote