Coordinator, Global HR & Admin

Position Overview

We are looking for a proactive and detail-oriented Global HR & Admin Coordinator to support the HR Director in managing global HR and administrative operations across multiple regions.

This role serves as a coordination hub between headquarters and regional HR/Admin teams, ensuring smooth communication, accurate data consolidation, and operational alignment worldwide.

The ideal candidate is structured, data-driven, and comfortable working in a cross-cultural and multi-time-zone environment.

Key Responsibilities

🌍 Global HR Coordination

• Support the HR Director in overseeing global HR operations
• Coordinate with regional HR teams to collect and consolidate updates
• Prepare global HR reports (headcount, hiring status, workforce changes)
• Track global recruitment progress and hiring approvals
• Follow up on action items from global HR meetings
• Assist in aligning HR policies and reporting standards across regions

🏢 Global Admin Coordination

• Liaise with regional Admin teams on office-related matters
• Consolidate global office updates (leases, vendors, workplace changes)
• Track major administrative changes across countries
• Support standardization of admin processes and documentation
• Assist with global vendor coordination when required

📊 Data & Reporting

• Maintain global headcount tracker and recruitment dashboard
• Ensure data accuracy and consistency across regions
• Support workforce planning data collection
• Prepare monthly and quarterly HR/Admin summaries for management review
• Assist in HR data analysis and trend reporting

🛠 Operational & Project Support

• Support global HR/Admin process improvement initiatives
• Assist with documentation, SOP creation, and template standardization
• Support cross-regional HR and administrative projects
• Handle confidential information with high professionalism

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field
• 2+ years of HR operations, HR coordination, or administrative experience
• Strong Excel / data consolidation skills (must-have)
• Excellent communication and follow-up ability
• Experience working in a multi-country or matrix organization preferred
• Fluent English required; additional languages(Chinese/Mandarin) are a plus
• High level of integrity and confidentiality

Core Competencies

• Strong organizational skills
• Detail-oriented and data-sensitive
• Structured thinking
• Cross-cultural communication ability
• Able to manage multiple stakeholders