Executive - Administration (For Site Admin )

We are seeking a highly organized and proactive Administrator with 4 to 8 years of experience to manage day-to-day administrative operations at site. The ideal candidate will have hands-on experience in vendor management and general administration to ensure smooth and efficient functioning.

Vendor Management:

• Coordinate with vendors for services and supplies.
• Collect quotations, perform cost comparisons, and negotiate pricing and terms.

Utility & Expense Handling:

• Process payments for utilities such as electricity, mobile bills, transportation (e.g., Uber), and other recurring expenses.

Petty Cash Management:

• Monitor and verify petty cash usage across head office and site locations.
• Ensure proper documentation and voucher processing.

Employee Reimbursements:

• Manage and process monthly conveyance and employee reimbursement claims efficiently.

Maintenance & AMC Oversight:

• Supervise office maintenance activities.
• Manage Annual Maintenance Contracts (AMCs) for AC systems, pest control, furniture, and other facilities.

Project Office and Sales Office Coordination:

• Oversee housekeeping, pantry staff, and office assistants.
• Allocate duties and ensure optimal support services.

Inventory Control:

• Maintain and track stationery inventory.
• Oversee procurement and ensure adequate stock levels.

Official Printing & Documentation:

• Coordinate printing of letterheads, business cards, and other official materials.

Meeting & Event Coordination:

• Organize internal meetings, conferences, and quarterly review sessions.

General Administration:

• Ensure smooth daily operations including courier management, housekeeping, pest control, and office upkeep.

Interested candidates may send their updated resume to amey.matephod@runwalgroup.in