Office Manager & People Operations Assistant

Overview

When was the last time you worked in a role where people truly relied on you and respected your time? We’re looking for a proactive Office Manager (Richmond Hill) to work with engineers who create life-saving devices. You’ll have TOP-conditions and a great environment. Are you ready to join?

Main Responsibilities:

Office Maintenance & Administration

Organize and manage office day-to-day operations Oversee office maintenance and repairsServe as a main point of contact for property management, handymen, fire safety and HVAC contractors, office supplies contractors and janitorial crews Maintain office & kitchen supplies, ensuring a clean and organized workspace, and address any issues that may arise Serve as a primary point of contact for clients, vendors, postmen and deliveries Coordinate and manage office events and meetings Assist with employees’ travel arrangements Place orders for office equipment, employees’ IT equipment, business cards, employee recognition giftsBook off-site meeting rooms Address issues that arise in the office and ensure a positive work environment Organize and maintain physical and digital files, including documents, correspondence, and financial recordsAnswer phone calls, emails, and other inquiries, relaying information to the appropriate parties, and acting as a point of contact for visitors and customers Update team on holiday closures, office issues, meetings

Human Resources & Finance Support

Create and advertise job openings

Assist hiring managers with the hiring process (collecting applications and scheduling interviews)Conduct references’ check prior to a job offerGenerate job offer lettersCreate new employee hardcopy file Assist hiring managers with IT set-up for new hiresOnboard new employees Offboard employees who are leaving the company Assist Director of Finance with new employee record setup in payroll & group insurance benefits softwareAssist Director of Finance with processing payroll, preparing invoices, and handling expense reportsServe on the Joint Health & Safety Committee (JHSC) as a manager representative

Projects and Sales Support

Provide administrative support to VP, Customer Success on various projects, including tracking deadlines, preparing reports, and facilitating communication Input data into spreadsheets and other databases, and process information for reports and presentations

Shipments and Deliveries

Manage shipments and deliveries, post Fedex invoices in QuickBooks online, negotiate and check different options for big shipments

Mandatory Requirements:

— 2+ years of experience in office administration, executive support, HR support, or a similar role

— Strong knowledge of office operations and administrative procedures — Experience supporting HR / People Operations functions, including onboarding, employee records, scheduling, and policy administration — Excellent organizational and time management skills with the ability to manage multiple priorities — Strong written and verbal communication skills — High level of attention to detail and accuracy — Ability to handle confidential and sensitive employee information with discretion — Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace — Experience with HRIS, payroll support, or employee record management is an asset — Strong problem-solving skills and ability to work independently — Professional, positive, and service-oriented attitude — Ability to support a fast-paced, growing office environment, proactive and motivated

We offer:

• Full-Time
• High salary
• Stock option plan and performance bonuses
• Great team
• Long tern contract
• Benefits package

Vacation & sick days

Short and long-term disability insurance

Life Insurance

Dental and medical insurance

Pay: $42,000.00-$60,000.00 per year

Work Location: In person