Business Office Manager

Overview

We are seeking a dynamic and highly organized Business Office Manager to lead the administrative and financial operations within our Full service residential landscaping company. This pivotal role combines expertise in office management, fiscal oversight, and team supervision to ensure smooth operations.

The ideal candidate must be bi-lingual Spanish and English, self motivated, operate with little supervision. The ideal candidate thrives in a fast-paced environment, demonstrating exceptional leadership and attention to detail with a comprehensive understanding of Quickbooks / Spreadsheets / administrative systems.

Your proactive approach will support our mission to deliver outstanding customer and employee relationships while maintaining optimal organizational efficiency.

Duties

• Oversee daily operations that include emails / scheduling / fiscal job cost analysis. managing and scheduling office staff and payroll responsibilities.
• Ensuring compliance with Maryland and Federal hiring regulations / I-9 filings.
• Manage fiscal responsibilities including budgeting, financial management, billing, and accounts receivable processes.
• Supervise administrative staff, including administrative support personnel, to foster a productive and collaborative work environment.
• Utilize Quickbooks / Office and Apple Operating systems to maintain accurate records and facilitate efficient workflow.
• Coordinate human resource functions including hiring, training, performance evaluations, and staff scheduling.
• Monitor practice management activities to optimize efficiency and client satisfaction.
• Skills
• Proven experience effectively managing a very busy service driven office staff and environment, with a strong background in administration and practice management.
• Expertise in fiscal management including budgeting, financial reporting, and revenue cycle management.
• Extensive knowledge of Quickbooks / Google Calendar / Docs / Sheets
• Supervisory experience leading administrative and Outside operational teams within the Professional Contractor service industry
• Familiarity with Landscaping challenges and goals.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent communication skills for collaborating with staff, vendors, clients and external partners.
• Experience and understanding that this roll at times is not just 9-5

Job Type: Full-time

Pay: $65,000.00 - $100,000.00 per year

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person