The Staff Accountant focuses on accounts payable, cash management, and ERP data integrity. The role partners closely with the Senior Controller and accounting team in a high-volume, transaction-driven environment to ensure timely, accurate recording of job costs and financial activity. The role requires a proactive and organized approach, and requires working across banking platforms, credit cards, vendors, and accounting systems while supporting compliance and deadline-driven reporting.

Personnel & Team Responsibilities

• Promote a work environment focused on accuracy, accountability, and collaboration.
• Communicate effectively with internal team members and external vendors.
• Provide backup and support to the accounting team during peak periods and staff absences.

Accounting & Finance Duties

• Accounts Payable & Vendor Management
• Process monthly vendor payables and ensure all obligations are tracked, current, and properly approved.
• Maintain accurate vendor setup and records within the ERP system.
• Ensure vendors meet all requirements and have submitted necessary documentation.
• Coordinate timely entry of all outstanding invoices.
• Pay vendors, insurance providers, and garnishments.
• Ensure proper job cost coding and documentation.

Credit Card Administration

• Record credit card payables through the ERP system.
• Reconcile all corporate credit card accounts monthly.
• Process online credit card payments timely.
• Resolve discrepancies related to credit card transactions.

Corporate Filings & Compliance

• File annual regulatory reports including Form 2290 and Heavy Equipment filings.
• Prepare and file monthly Personal Property Tax reports.
• Support compliance with business registrations, licenses, and tax requirements.
• Submit quarterly IFTA reports

Benefits

• Health, Dental, Vision, and Life Insurance
• Flexible Spending Accounts
• Paid Time Off and Paid Holidays
• Tuition Reimbursement and Referral Program
• Career advancement with focus on internal promotion

Minimum Qualifications

• Associates Degree in an accounting related discipline.
• Proficiency in Microsoft Excel and Word.
• Understanding of financial statements.
• Strong reconciliation and problem-solving skills.

Preferred Qualifications

• Bachelor’s degree in an accounting related discipline.
• Four or more years of accounts payable experience.
• Construction or job-cost accounting experience.
• ERP system experience.
• Experience working with external auditors.

Pay: $60,000.00 - $70,000.00 per year

Work Location: In person