Accounts Payable & Accounts Receivable Coordinator

Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga. The new homes have a combined 632-beds and be part of PCH’s larger strategy that introduce innovative and inclusive programs and services and new models of care delivery. PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.

Position Summary:

The Accounts Payable & Accounts Receivable Coordinator is responsible for the full-cycle processing of accounts payable and receivable transactions, ensuring accuracy, timeliness, and compliance with internal controls and healthcare regulatory requirements.

This role plays a key part in maintaining strong vendor relationships, accurate financial records, and supporting the month-end close process.

Key Responsibilities:

Accounts Payable (AP):

• Process high-volume invoices accurately and timely
• Ensure proper coding to GL and departmental budgets
• Perform 2- or 3-way matching where applicable
• Maintain vendor master files
• Prepare and process weekly EFT and cheque payments
• Reconcile vendor statements
• Monitor and manage AP aging
• Respond to vendor inquiries and resolve discrepancies
• Ensure HST accuracy and compliance

Accounts Receivable (AR):

• Prepare and issue invoices
• Maintain resident/client accounts
• Post payments and reconcile deposits
• Monitor AR aging and follow up on outstanding balances
• Investigate discrepancies

Month-End Support

• Prepare ledger reconciliations
• Assist with accrual information
• Provide supporting documentation for financial reporting
• Support audit documentation requests

Internal Controls & Compliance

• Follow approval matrix and authorization protocols
• Maintain segregation of duties
• Ensure proper documentation retention
• Escalate unusual transactions or issues to Senior Accountant/Controller.

Process Improvement & Collaboration:

• Identify opportunities to improve AP/AR processes and internal controls.
• Work closely with Purchasing, Operations, and other departments to resolve accounting issues.
• Support implementation and maintenance of financial systems and ERP modules

Any other Tasks as assigned.

Qualifications & Skills

• Diploma or Degree in Accounting/Finance.
• 3+ years of full-cycle AP experience (healthcare or non-profit preferred)
• Experience in healthcare or long-term care environments is an asset.
• Experience with AR processes
• Proficiency in accounting/ERP systems (MS Dynamics 365, or similar).
• Proficiency in Microsoft Excel
• Excellent attention to detail and accuracy.
• Strong understanding of HST
• Experience with ERP/accounting systems (MSD 365)

Pay Range - $49,000- $62,000

PCH is an equal opportunity employer and is committed to Equity, Diversity, Inclusion and Anti-Racism. We believe diverse and inclusive teams support strong decision making, fosters a culture of belonging and allows us to better serve our people, residents, and community. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we are committed to providing accommodations and will work with employees to meet their needs through the recruitment process. If you are a person with a disability and require assistance during the application process, please let us know. We embrace an inclusive work environment and welcome members of all backgrounds, experiences, and perspectives to apply.

To learn more about PCH, visit our website here: https://partnerscommunityhealth.ca/

To learn more about Wellbrook Place, the new long-term care homes and seniors hub, click here: https://www.partnerscommunityhealth.ca/wellbrook-place/

Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.