Document Administrator

As a Document Specialist at Opensity Solutions, you will be responsible for producing, formatting, and quality-checking a variety of legal documents to meet strict client deadlines. Your role involves interpreting client instructions, adhering to brand guidelines, and ensuring accuracy in all deliverables.

Key Responsibilities:

• Prepare, format, revise, and clean legal documents according to client specifications.
• Convert PDF files to Word, Excel, and PowerPoint, and format them based on client requirements.
• Create and format document tables with automated features such as cross-referencing and Table of Contents.
• Perform mail merges, create name tag labels, compare and merge documents, and enter data accurately in Excel.
• Conduct quality checks to maintain work accuracy, consistency, and completeness.
• Communicate effectively with team members, Team Lead, and Workflow Coordinators on project status and concerns.
• Utilize MS Word, Excel, PowerPoint, Adobe Acrobat, Kofax, ABBYY FineReader, Outlook, and Microsoft Teams proficiently.

Qualifications Required:

• Minimum 1 to 2 years of experience in legal document production.
• Advanced skills in MS Word and Excel, basic skills in PowerPoint.
• Proficiency in document editing, conversion, and PDF management tools.
• Experience working in a virtual teaming environment using Teams Instant Messaging and Outlook.
• Ability to follow directions, respond to urgent requests positively, and build strong working relationships.

Join Opensity Solutions as a Document Specialist and contribute to delivering high-quality legal documents while collaborating effectively with team members and clients. As a Document Specialist at Opensity Solutions, you will be responsible for producing, formatting, and quality-checking a variety of legal documents to meet strict client deadlines. Your role involves interpreting client instructions, adhering to brand guidelines, and ensuring accuracy in all deliverables.

Key Responsibilities:

• Prepare, format, revise, and clean legal documents according to client specifications.
• Convert PDF files to Word, Excel, and PowerPoint, and format them based on client requirements.
• Create and format document tables with automated features such as cross-referencing and Table of Contents.
• Perform mail merges, create name tag labels, compare and merge documents, and enter data accurately in Excel.
• Conduct quality checks to maintain work accuracy, consistency, and completeness.
• Communicate effectively with team members, Team Lead, and Workflow Coordinators on project status and concerns.
• Utilize MS Word, Excel, PowerPoint, Adobe Acrobat, Kofax, ABBYY FineReader, Outlook, and Microsoft Teams proficiently.

Qualifications Required:

• Minimum 1 to 2 years of experience in legal document production.
• Advanced skills in MS Word and Excel, basic skills in PowerPoint.
• Proficiency in document editing, conversion, and PDF management tools.
• Experience working in a virtual teaming environment using Teams Instant Messaging and Outlook.
• Ability to follow directions, respond to urgent requests positively, and build strong working relationships.

Join Opensity Solutions as a Document Specialist and contribute to delivering high-quality legal documents while collaborating effectively with team members and clients.