Administative Assistant Level II (Casework Assistant)

Duties/Tasks:

• Be able to perform all tasks of the Administrative/OMS position;
• Draft routine correspondence for signature by their supervisor and other bureau officials;
• Assist officers with case processing;
• Draft case work summaries;
• Draft and prepare cables; and
• Scrutinize weekly delinquency reports from CA and the Bureau of Legislative Affairs
• (H) on White House, Secretary Staff (S/S) and Congressional correspondences, and call to the attention of action officers delinquencies for which they are responsible;
• Provide training and oversight to staff on Administrative/OMS procedures;
• Perform tasks of the Administrative/OMS at a more complex level;
• Provide sustained support to legal assistance coordinators;
• Serve as the lead on managing the sections correspondence;
• Maintain a paper filing and/or an electronic filing system for all incoming and outgoing correspondence
• Be responsible for monitoring incoming and outgoing request to the General Services Division (GSD);
• Serve as primary point of contact on Departments current travel guidance and information; and
• Perform other duties as assigned.

Education/Experience Required:

• HS Diploma and one (1) year of experience serving in a similar capacity.
• Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook
• Ability to type mistake-free final forms (letters, memorandums, cables, speeches, briefing papers, etc.), many of them destined for CA upper management, the White House, and/or Members of Congress;
• Excellent organizational, communication, and customer service skills
• Active Secret Clearance is required to be considered for this role