Job Description
<div class="content-intro"><p>At NiCE, we don’t limit our challenges. We challenge our limits. Always. We’re ambitious. We’re game changers. And we play to win. We set the highest standards and execute beyond them. And if you’re like us, we can offer you the ultimate career opportunity that will light a fire within you.</p></div><p><span data-contrast="auto"><strong>So, what’s the role all about?</strong></span></p>
<p><span data-contrast="auto">We are hiring an experienced </span><strong><span data-contrast="auto">Office Manager</span></strong><span data-contrast="auto"> to oversee daily operations of our Hoboken office, supporting approximately </span><strong><span data-contrast="auto">200 employees</span></strong><span data-contrast="auto"> in a corporate, multinational environment. This is a </span><strong><span data-contrast="auto">hands</span></strong>‑<strong><span data-contrast="auto">on, onsite role</span></strong><span data-contrast="auto"> requiring strong facilities management, vendor coordination, health & safety oversight, and employee</span>‑<span data-contrast="auto">experience support.</span> <span data-contrast="auto">The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities while maintaining a professional, secure, and welcoming workplace.</span></p>
<p><strong>How will you make an impact?</strong></p>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Office & Facilities Operations</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Manage day</span></span>‑<span data-contrast="auto"><span data-ccp-parastyle="heading 3">to</span></span>‑<span data-contrast="auto"><span data-ccp-parastyle="heading 3">day office operations including facilities, maintenance, space planning, and inventory</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Oversee cleaning services, security procedures, and preventative maintenance (PPMs)</span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Coordinate office moves, layout changes, and workstation setups</span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Ordering of all office supplies, snacks, beverages within budget, plus invoicing</span><span data-ccp-parastyle="heading 3">. </span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Track facilities budgets, invoices, purchase orders, and expense reporting</span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Front Desk & Visitor Management</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Manage reception operations and visitor access control</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Answer and direct incoming calls professionally</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Ensure badge access, </span><span data-ccp-parastyle="heading 3">sign</span></span>‑<span data-contrast="auto"><span data-ccp-parastyle="heading 3">in</span><span data-ccp-parastyle="heading 3">/out procedures, and lobby standards are maintained</span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Meeting Rooms & Events</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Book, monitor, and set up meeting rooms and training spaces</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Coordinate catering, refreshments, and room configurations</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Support office events and employee engagement initiatives</span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Health, Safety & Security</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="12" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Ensure compliance with local health and safety regulations</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="13" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Maintain Accident Book and Facilities Log</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="14" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Coordinate fire safety procedures, DSE assessments, First Aiders, and Fire Wardens</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="15" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Act as Incident Control Officer during emergencies</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="16" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Ensure office security aligns with company policy and building standards</span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Administrative & Team Support</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="17" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Support new</span></span>‑<span data-contrast="auto"><span data-ccp-parastyle="heading 3">hire onboarding (desk setup, badges, IT coordination)</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="18" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Assist</span><span data-ccp-parastyle="heading 3"> with leaver equipment returns</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="19" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Provide administrative support to departments as approved</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="20" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Liaise with Facilities Manager, HR, IT, and Procurement teams</span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Vendor & Contract Management</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="21" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Manage relationships with landlords, service providers, and vendors</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="22" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Support contract negotiations and procurement compliance</span></span> </li>
</ul>
<p><strong><span data-contrast="auto">Required Experience & Skills</span></strong><span data-ccp-props="{}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="23" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">3–5 years of Office or Facilities Management experience in a corporate or multinational environment</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="23" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Proven experience managing vendors, budgets, and contracts</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="25" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Strong knowledge of health & safety requirements (certifications a plus)</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="26" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Excellent communication skills with the ability to work across all levels</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="27" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Highly organized, proactive, and solution</span></span>‑<span data-contrast="auto"><span data-ccp-parastyle="heading 3">oriented</span></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="43" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="28" data-aria-level="1"><span data-contrast="auto"><span data-ccp-parastyle="heading 3">Proficient</span><span data-ccp-parastyle="heading 3"> in Microsoft Office; strong Excel skills preferred</span></span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
</ul>
<p> </p>
<p><strong>What’s in it for you?</strong></p>
<p>Join an ever-growing, market disrupting, global company where the teams – comprised of the best of the best – work in a fast-paced, collaborative, and creative environment! As the market leader, every day at NICE is a chance to learn and grow, and there are endless internal career opportunities across multiple roles, disciplines, domains, and locations. If you are passionate, innovative, and excited to constantly raise the bar, you may just be our next NICEr!<span data-ccp-props="{"335559739":160}"> </span></p>
<p> </p>
<p> </p>
<p> </p><div class="content-conclusion"><p><em><strong>About NiCE </strong></em></p>
<p><em>NICE Ltd. (NASDAQ: NICE) software products are used by 25,000+ global businesses, including 85 of the Fortune 100 corporations, to deliver extraordinary customer experiences, fight financial crime and ensure public safety. Every day, NiCE software manages more than 120 million customer interactions and monitors 3+ billion financial transactions. </em></p>
<p><em>Known as an innovation powerhouse that excels in AI, cloud and digital, NiCE is consistently recognized as the market leader in its domains, with over 8,500 employees across 30+ countries. </em></p>
<p><em>NiCE is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, marital status, ancestry, neurotype, physical or mental disability, veteran status, gender identity, sexual orientation or any other category protected by law.</em></p>
<p> </p></div>
About NICE
NICE
nice.com
On-site
Want AI-powered job matching?
Upload your resume and get every job scored, your resume tailored, and hiring manager emails found - automatically.
Get Started Free