Corporate Office Administrator

Description: 40088

The Office Manager will be the front-line face at our corporate headquarters. It will focus on helping

us create a more productive work environment while ensuring that our clients and colleagues get

the support they need. This position will manage multiple projects simultaneously in a fast-paced

environment, so it is vital to be organized, adaptable, and have a strong work ethic.

The ideal candidate is reliable, punctual, and deadline-driven, with a background in office

administration. To be successful in this role, you should have a warm demeanor, maintain a positive

attitude, and be flexible to jump in where needed.

Roles & Responsibilities

› Greet and direct visitors, answer the phones and sign for deliveries during established business

hours.

› Manage multiple Outlook calendars for company leadership and meeting rooms, always

ensuring to meet the executive needs.

› Ensure that all company-wide internal correspondence is distributed as paper memos and

posted on the company intranet.

› Monitor supplies and inventory for office and break room; submit purchase requests to

management when necessary.

› Keep front office and break room tidy throughout the day. Coordinate delivered meals to the

office and assist with set up / clean up.

› Coordinate and plan company social events that take place during and after business hours.

Scheduling reservations, planning décor or materials, and attending outside of business hours as

needed.

› Follow office workflow procedures to ensure maximum efficiency.

› Maintain electronic and physical files and records with effective filing systems.

› Monitor office expenditures and handle all office contracts (rent, service, etc.).

› Deal with customer complaints or issues; escalate when needed.

› Submit expense reports for applicable senior leaders.

› Assist in vendor relationship management.

› Support other teams with various administrative tasks (redirecting calls, disseminating

correspondence, scheduling meetings, etc.).

Commercial & Sales Responsibilities

› Assist with projects as requested to successfully implement various software.

› Assist with administration of automation tools, configuration, training, and reporting as

requested by the Client Success Team.

› Assist with Salesforce administration regarding implementation and training as needed.

› Assist the proposal team with writing, editing, and managing proposals as requested.

Required Experience / Qualifications

› Associate Degree in Business or a related field required (Bachelor's degree preferred)

› 2+ years experience in office administration

› Proven experience as an office manager or in a similar role

› Outstanding knowledge of MS Office, "back-office," and accounting software

› Strong written and oral communication skills; exceptional interpersonal skills

› Ability to speak professionally with others to convey information effectively

Pay: $37.00 - $42.70 per hour

Benefits

• 401(k)

Work Location: In person