Administration Specialist

Overview

We have an exciting opportunity for an Administration Specialist to join our fast-paced private rehabilitation and wellness clinic!

Responsibilities include: the timely preparation, processing, management and follow-up of patient files, treatment plans and related documents related to Motor Vehicle Accident patient care. Experience in a healthcare or private clinic setting and familiarity with the HCAI system is a definite asset.

Join this multi-disciplinary clinic with two locations in the GTA (Scarborough and Etobicoke) - this position is based in our Scarborough location and offers the right individual an opportunity to join a team of professionals in providing exemplary care to our patients who have complex medical issues. We offer a culture that is patient-focused, diverse, inclusive and encourages personal growth.

The role offers an opportunity to share your expertise and be part of a growing team.

Responsibilities will include

• Prepare and submit a variety of documents related to a patient's file including managing the process from start to finish ensuring all steps are followed to complete the submission process.
• Coordinate with in-house and external practitioners to obtain all necessary information and signatures to complete the documentation.
• Submit documentation and follow-up on approvals so that care can begin in a timely manner.
• Manage and ensure all updates and or changes to paperwork are properly documented, submitted and coordinated with practitioners and patients.
• Liaise with internal team members to ensure all practitioners, patients and admin team are updated with regard to OCF18 documents.
• Other duties as assigned.

Qualifications and Experience:

• Post-secondary education in Administration or related discipline.
• Minimum 1 year of related experience in a similar position; experience in healthcare, private clinic or insurance an asset.
• Strong computer knowledge including HCAI software, MS Office;
• Strong attention to detail, time management and organizational skills
• Ability to multitask, prioritize, and adapt to situations in a highly dynamic and quick-paced environment.
• Excellent communication (oral and written)
• Able to work independently and as part of a team.
• Sound judgment, tact, and ability to maintain confidentiality.

Job Type: Full-time

Schedule

• 8-hour shift
• Monday to Friday

Experience

• Motor Vehicle Accidents: 1 year (preferred)

Licence/Certification:

• Post-secondary education in Administration (required)

Work Location: In person

Job Types: Full-time, Permanent

Pay: $19.00-$23.00 per hour

Benefits

• Casual dress
• Dental care
• Life insurance
• On-site parking

Education

• DCS / DEC (preferred)

Experience

• MVA: 1 year (preferred)
• Medical Administration: 1 year (required)

Licence/Certification:

• Post-secondary education in Administration (required)

Work Location: In person