POSITION SUMMARY

Prepare and process accounts payable for both Purchase Order and Non-Purchase Order invoices. Enforce three-way match for Purchase Order invoices. Supervise and train Accounts Payable Specialists. This position is responsible for maintaining accurate and timely records of expenditures as well as prompt payment processing for both internal and external customers.

In addition to traditional accounts payable processes, the Senior Accounts Payable Specialist II will be integral to implementing new systems to automate all aspects of Accounts Payable including but not limited to paperless record keeping, automating approval processes, automating domestic and international payments, expense report payments, sales tax automation and more.

DUTIES AND RESPONSIBILITIES

• Payment Processing
• Process vendor invoices through the verification of the Purchase Requisition System (APuRS), purchase orders, accurate coding and approvals
• Process non-purchase order invoices ensureing compliance with company polices regarding invoice authorizations
• Prepare check-runs and prepare checks for signature
• Process employee expense reports in a timely manner through the verification of receipts, exchange rates, coding, accuracy, and support
• Vendor Management
• Maintain and monitor list of active utilities to ensure all accounts are current
• Verify vendor statements and handle correspondence involving accounts payable
• Act as the liaison in the resolution of complaints, issues, or reconciliations between the vendor, internal customers, and the Finance team
• Prepare credit card payments for processing through the verification of charges, accurate coding, and payments made
• Supervise and train Accounts Payable Specialists
• Function as Team Leader for Accounts Payable Specialists I and II
• Ensure policies and procedures are being followed
• Segregate costs into respective business units, legal entities, properties, and accounts
• Includes a variety of International payables issues
• Includes intercompany payables
• Tracking and Reporting
• Maintain historical records for all accounts payable transactions
• Systematically verify and audit work for completeness and accuracy according to established controls
• Perform tasks associated with month-end and annual close processes as assigned by Manager; This would include any work for audits
• Prepare analysis and reconciliations as required by Manager
• Continually seek to improve processes, and fully document existing processes and changes to processes.
• Specific duties may vary depending upon departmental needs

EXPERIENCE AND QUALIFICATIONS

• Associate’s degree in Accounting or a related field preferred
• Additional experience may substituted for an Associate’s degree
• Minimum 8 years of related Accounts Payable experience
• Experience with ERP/Financial systems required

KNOWLEDGE, SKILLS AND ABILITIES

• Strong mathematical/statistical fundamentals and analytical background
• Demonstrated knowledge of accounts payable vouching/payment process
• Identify and report inconsistencies as necessary
• Logical problem solving and demonstrated ability to organize and move project tasks forward in an orderly and structured fashion
• Demonstrated aptitude in designing and maintaining electronic spreadsheets and databases
• Track record of sound judgment, particularly in the absence of the Manager
• Excellent oral, written communication and interpersonal skills
• Effectively communicate issues/problems and results that impact timelines, accuracy and reliability of financial/billing data
• Proficiency in MS Office suite; specifically MS Excel
• A wide degree of creativity and latitude is expected including the ability to multi-task and work productively in a demanding financial environment with changing priorities

PHYSICAL DEMANDS

This position requires the ability to communicate and exchange information, utilize equipment necessary to perform the job, and move about the office.

WORK ENVIRONMENT

Standard office environment

• Occasional weekends and extended days