Position Type:

Permanent

We are looking for a highly organized, detail‑oriented, and people‑focused Talent Acquisition Operations Specialist to support the success of our domestic and international recruitment initiatives.

Reporting to the Team Leader, Clinical Recruitment, your primary focus will be candidate coordination and ensuring a seamless recruitment journey from first contact through successful relocation and settlement.

Key Responsibilities – Candidate Coordination & Recruitment Support

Coordinate end‑to‑end candidate communication throughout the recruitment, relocation and settlement journey, ensuring timely follow‑up, clear guidance and a positive candidate experience.

Manage candidate applications, track pipeline progression and maintain accurate recruitment data to support hiring decisions and workforce planning.

Schedule and manage interviews across multiple time zones while aligning candidates, hiring managers and internal stakeholders to support an efficient hiring process.

Liaise with internal and external partners to support candidate relocation, settlement and successful transition to living and working in Canada.

Process Documentation & Operational Excellence

Develop and maintain clear recruitment workflows, internal guides, candidate resources and operational documentation to support consistency and efficiency across talent acquisition activities.

Create and update standard operating procedures (SOPs), process handbooks and tracking tools to ensure smooth execution of recruitment, relocation and settlement processes.

Identify opportunities for process improvement, stronger organisation and operational efficiency to enhance team performance and candidate experience.

Maintain accurate records, monitor deadlines and support alignment of recruitment activities with business priorities and workforce planning needs.

Stakeholder Collaboration & Recruitment Projects

Collaborate with hiring leaders, HR Business Partners and operational teams to support recruitment planning, hiring execution and workforce needs.

Support domestic and international recruitment initiatives, including hiring campaigns, university roadshows, recruitment missions and other talent attraction activities.

Deliver candidate information sessions, webinars and recruitment presentations to provide clear guidance on recruitment processes, relocation pathways and transition to living and working in Canada.

Support recruitment events and relationship‑building efforts with universities, schools, event organisers and industry partners to ensure successful recruitment initiatives and strong candidate engagement.

What You Bring

Bachelor's degree or diploma in Business, Human Resources, Administration or a related field, or equivalent professional experience.

3–5 years of experience in talent acquisition operations, recruitment coordination, HR operations, project support or a similar role within a fast‑paced environment.

Strong understanding of recruitment workflows, candidate lifecycle management, stakeholder coordination and managing candidate pipelines across multiple hiring stages.

Experience supporting domestic and international recruitment processes, including relocation, settlement, onboarding, immigration, licensure, credential validation or other complex hiring pathways is considered a strong asset.

Experience developing process documentation, SOPs, workflows and operational guides to improve efficiency, consistency and candidate experience.

Strong proficiency in recruitment systems and operational tools such as Workday, LinkedIn Recruiter, ATS platforms and Microsoft Office Suite (Excel, Word, PowerPoint).

Comfortable navigating, implementing and improving recruitment technologies, tracking systems, reporting tools and process workflows to support operational excellence.

Strong writing, documentation and presentation skills, with the ability to create clear resources and confidently lead webinars, information sessions and candidate‑facing presentations.

What Will Set You Apart

Exceptional organisational skills, attention to detail and ability to manage multiple priorities in a fast‑paced environment.

Strong communication, relationship‑building and stakeholder management skills across internal and external partners.

Proactive mindset with strong accountability, ownership, problem‑solving abilities and a focus on candidate experience and continuous improvement.

Travel This role requires domestic and international travel to support recruitment missions, university roadshows, hiring events and key talent acquisition initiatives, including occasional extended trips of up to two weeks.

Why Join Medavie?

Comprehensive health, vision and dental plan that is 100% employer‑paid from day one.

100% employer‑matched defined contribution pension plan.

Annual incentive bonus recognising your contributions.

Paid vacation, ability to purchase an additional week of vacation, wellness benefits (Health Care Spending Account and Personal Wellness Account) and fitness discounts.

Opportunity to make a meaningful impact by supporting candidates as they transition into new opportunities and build their lives in Canada.

Career growth: we encourage you to follow your passions, learn new skills and focus on growing your career with Medavie.

Pay Range: 61 221 - 76 526 CAD

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

The Base Pay range may vary depending on the successful candidate or other relevant job‑related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance‑based incentive programs. Payments under these programs are discretionary and subject to both individual and organisational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement and compensation are fair and accessible while following all relevant human rights and privacy laws.

Our recruitment process may involve automated tools, including AI, to assist in screening applications.

If you experience any technical issues throughout the application process, please email: Medavie.Recruitment@medavie.ca.

#J-18808-Ljbffr