Lower School Administrator/DOE Liaison

Description

Position Overview The LS Administrator & DOE Liaison is a full-time position. The goals are;

• To oversee the efficient and effective management of the division’s administrative functions, with a focus on assisting the division directors and communicating with parents.
• To expedite communication and documentation between the school, families, and the DOE, in support of the CSE and OPT processes.

Essential Responsibilities and Duties

School Administrator

Faculty/Families

• Support the Lower School Directors in the daily operation of the division.
• Demonstrate a positive and welcoming demeanor to the MMFS Community.
• Support front desk coverage when needed.
• Support arrival/dismissal duty.
• Supervise the Lower School administrative staff.
• Serve as the Lower School administrative liaison to other MMFS divisions/offices.
• Arrange the ordering, delivery, and set-up of meals, refreshments, and snacks for regular faculty meetings and events.
• Coordinate the selection, purchase, and distribution of faculty gifts on behalf of the division directors.
• Coordinate and step in for lunch duty coverage for absent teachers.
• Update and maintain the school information database.
• Support families, students, faculty, and staff as needed for information, guidance, and assistance throughout the day.

Communication:

• Communicate school information and updates to parents via database program.
• Create and oversee the distribution of flyers, notices, forms, and other information to parents.
• Manage and maintain the division’s calendar of events.
• Manage and coordinate field trips, ie: permission slips, reservations, and payments.
• Process student reports, ie: updating and proofreading formats, publishing reports, and tracking financial holds.
• Coordinate and schedule Parent/Teacher Conferences.
• Provide the Communications Office with weekly division updates for the weekly e-news.

Liaison to the DOE

CSE

• Provide support and guidance to parents regarding CSE-related issues.
• Work with the CSE to create the IEP meeting and student observation schedules for all LS, MS, and US students.
• Coordinate and provide the CSE with teacher availability schedules for all LS, MS, and US student reviews.
• Inform CSE of scheduling conflicts based on the school calendar and events as they develop.
• Provide student and school documentation to CSE as needed, i.e: student reports.
• Send monthly attendance reports to lawyers.
• Prepare documentation for subpoenas.
• Provide student and school documentation to lawyers in preparation for impartial hearings.
• Coordinate MMFS witnesses for impartial hearings.
• Maintain detailed records on CSE Observations, CSE Reviews, and Impartial Hearings.

OPT:

• Coordinate and process student transportation requests and assignments between families, CSE, OPT, bus companies, and the school.
• Maintain records on and distribute OPT-issued student OMNY cards.
• Maintain school schedule needs and student records within the OPT database.
• Resolve transportation conflicts as they occur; communicate service needs with bus companies.
• Support parent inquiries.

Other:

• All employees are required to familiarize themselves with the employment policy manuals and meet the expectations outlined within each.
• A sense of fun, adventure, and humor is a plus.

Competencies

• Attentive to details and service-oriented
• Excellent planning and prioritization skills
• Empathetic, sociable, and highly diplomatic
• Skilled in identifying problems and brainstorming potential solutions
• Excellent at written and oral communication as well as presentation
• Technical Capacity
• Database Entry. Knowledge of Veracross a plus.
• Comfortable working independently and collaboratively
• Passionate about connecting with teachers and students

Supervisory Responsibility

This position supervises the Lower School Administrative Assistants.

Position Type/Expected Hours of Work

This is a full-time, twelve-month administrative position. Days and hours of work are five days a week, four days a week, 8:00 a.m. to 4:00 p.m., and one day a week, 8:00 a.m. to 6:00 p.m., with a half-hour paid lunch. Evening and weekend work for special events is required as job duties demand, and will be scheduled in advance.

Travel

On occasion, travel between campuses is necessary for meetings, which are scheduled with advance notice and are within walking distance of each