Temporary 5-week Contrat Specialist, Accounts Payable

Temporary 5‑week Contract Specialist, Accounts Payable

Join Maison Birks and apply for this temporary 5‑week contract specialist role in Accounts Payable.

About the Role

Reporting to the Director, Financial Planning and Reporting, the specialist will ensure all payable functions are performed timely and in accordance with current procedures and authorities, including the Delegation of Authority.

Key Responsibilities

• Timely entry of invoices for all assigned vendors; may include retrieving invoices from vendor websites, with emphasis on trade vendors and services.
• Research and resolve invoice‑to‑receiver price and quantity discrepancies in cooperation with Inventory Control and Merchandising departments.
• Review vendor statements regularly to identify missing invoices.
• Follow up with stores and department heads for missing service invoices.
• Communicate in a timely manner with assigned vendors to ensure good relationships.
• Review and resolve negative payables, unmatched receipts and unallocated freight for assigned vendors.
• Prepare quarterly reconciliations of key vendor statements for accrual purposes.
• Ensure electronic archiving of invoices is up‑to‑date and conforms to standardized naming conventions.
• Suggest opportunities, if any, to increase efficiency and eliminate/minimize unnecessary tasks or procedures.
• Ensure that payments are executed in a timely manner and conform to current procedures and authorities.
• Prepare month‑end reports such as negative payables, aged unmatched receipts and reports related to P‑card use among others.
• On a quarterly basis review key vendor statement reconciliations and prepare required accruals.
• Work with external auditors during mid‑year review and annual audit.
• Provide information required by bank auditors and tax audits as needed.
• Assist other team members with any reconciliation or other issues.

Ideal Candidate

Education

• CEGEP or equivalent.

Experience

• 4–5 years related experience.

Skills

• Excellent communication and interpersonal skills.
• Excellent organizational skills.
• Excellent ability to prioritize and meet deadlines, with a sense of urgency.
• Flexibility and adaptability to the different ways vendors operate.
• Ability to embrace change.
• Self‑motivated, can work independently with little supervision yet able to work as a team.
• Bilingual: French and English (spoken/written); a proficient level of English is required to communicate with employees and managers outside Quebec.

Seniority Level

Mid‑Senior level

Employment Type

Temporary

Job Function

Administrative

Industries

Retail Luxury Goods and Jewelry

Location & Compensation

Brossard, Quebec, Canada – CA$73,081.00–CA$90,959.00

Referral Information

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