Administrative Support / Receptionist

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Employer: Magnus Management Group

Department: US Department of Agriculture (USDA)

Clearance: Secret

Location: Arlington, VA.

Telecommute: On-site

Position Type: Full time, W-2 employee of Magnus Management Group (40 hrs. a week)

Contract length: 5 years

Administrative Support / Receptionist

Minimum Qualifications

• 1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
• High School diploma required, higher education preferred
• All personnel under this contract must meet or exceed the following minimum qualifications:
• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.

Communication & Front‑Desk Support

• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
• Ability to manage the receptionist area
• Effective written and verbal communication skills for interacting with various individuals

Mail & Records Handling

• Experience collecting, sorting, and distributing incoming mail
• Ability to maintain records of receipt, mailing dates, and other required information
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.

Scheduling & Guest Support

• Experience managing calendars, scheduling meetings, appointments, and greeting high‑level guests

Document & Office Support

• Experience creating and distributing correspondence, reports, and other documents
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service

Facilities & Conference Room Support

• Experience with upkeep and setting up of all conference and training rooms

Technical & IT Proficiency

• Proficiency in office software and equipment

Task & Problem Management

• Ability to manage multiple tasks and prioritize effectively

Physical Requirements

• Physical ability to move large number of files and/or file boxes