In-House Paralegal

Position Overview:

We are seeking an experienced In-House Paralegal to join our team following a recent transition in the role. This position leads the paralegal services function and provides legal support across M Group, primarily supporting the Property Management team. The role includes preparing legal documentation and correspondence, conducting legal research, managing specialized applications, and representing the organization before tribunals and courts including the Landlord and Tenant Board, Human Rights Tribunal, Small Claims Court, and Provincial Offences Court.

The In-House Paralegal also oversees legal processes and support staff, ensures compliance with legislative requirements, delivers internal training on legal updates and best practices, and liaises with insurance brokers and adjusters on property damage and injury claims. This role requires a proactive professional with the vision to strengthen and evolve the paralegal function.

Key Responsibilities

• Provide legal advice and information within the scope of paralegal licensing.
• Prepare, file, and manage applications (e.g., non-payment, behavioral issues, property damage) and represent the organization before tribunals and courts.
• Conduct legal research and review/approve legal notices, correspondence, and documentation.
• Organize and manage legal files, track deadlines, and maintain accurate records and reporting tools.
• Triage incident reports, determine appropriate legal action, and coordinate next steps with internal teams and external partners.
• Liaise with insurance brokers and adjusters, support claims management, and assist with policy renewals and documentation.
• Collaborate closely with Property Managers, Accounting, and other stakeholders to advance legal matters.
• Oversee Legal Administration support, including hiring, training, and performance management
• Maintain legal tracking reports and provide regular updates across property portfolios
• Manage daily communications and support general administrative functions, including billing review and meeting participation
• Exercise sound judgment in legal processes, escalating complex matters as appropriate and acting on direction from leadership

Qualifications & Skills

• Paralegal Diploma from an accredited institution and Licensed Paralegal in good standing with the Law Society of Ontario.
• Minimum 5 years of experience in a paralegal role, with demonstrated experience in Landlord and Tenant, Small Claims, and Provincial Offences matters.
• Strong knowledge of Landlord and Tenant Board procedures, Small Claims Court processes, legal drafting, and legal research.
• Excellent written and verbal communication skills, with strong attention to detail.
• Highly organized with the ability to manage multiple files, deadlines, and priorities independently.
• Strong analytical thinking and problem-solving skills with a client-focused approach.
• Proficient in MS Office and legal software tools.
• Experience in property management or real estate law is considered an asset.
• Familiarity with property management systems and tribunal e-portals is an asset.
• Additional training or experience in dispute resolution, legal research, or tribunal advocacy is an asset.

Why Join the M Group?

• Comprehensive benefit package
• Employee assistance program
• Additional Personal Days and Volunteer Time Off
• Flexible work arrangements
• A supportive team that values growth, well-being, and community
• Opportunities to work across diverse real estate projects
• Company events, learning sessions, and leadership opportunities that make work meaningful

About The M Group:

At The M Group of Companies, we believe in creating strong communities by investing in people, places, and potential. As a diversified real estate and property management organization, we’re proud to foster a workplace where integrity, support, and meaningful impact thrive.

When you join our team, you become part of a dependable group of professionals who care deeply about the work we do and the communities we serve. We’re committed to your growth and well-being, offering a collaborative environment that values respect, steady leadership, and doing the right thing together.

Whether you’re building your career or bringing years of experience, we invite you to grow with us and help shape the future of property, people, and possibility.

How to Apply

Please submit your resume and respond to the questions in the application. Applications will be accepted until the position is filled.

Legal Disclaimers:

Accessibility & Accommodation:

Thank you for your interest in The M Group of Companies. Only those applicants who are selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.

Use of AI in Recruitment:

Please note that your application and any related materials may be reviewed using AI-enabled systems to assist with the screening process. These tools are used to support, not replace, human decision-making. If you have any concerns or questions about this process, please let us know.

Work Authorization:

Applicants must be legally entitled to work in Canada at the time of application and during their employment at the M Group.