Front Desk Receptionist/ Legal Assistant

Job Overview

We are seeking a professional and organized Front Desk Receptionist to serve as the first point of contact for our office. This role requires excellent communication skills, strong organizational abilities, and a friendly demeanor to create a welcoming environment for clients, visitors, and staff. The ideal candidate will possess administrative experience and be proficient in managing various clerical tasks efficiently.

This position offers an opportunity to work in a dynamic environment where attention to detail and professionalism are highly valued.

Duties

• Greet visitors and clients promptly and courteously, ensuring a positive first impression
• Manage incoming calls with proper phone etiquette, directing inquiries to the appropriate personnel
• Perform data entry and maintain accurate records using tools such as iManage and LexisNexis
• Schedule appointments, meetings, and conference room bookings while coordinating with staff
• Handle filing, document management, and ensure all paperwork is organized and accessible
• Assist with legal drafting, proofreading documents, and conducting research as needed
• Support project management tasks by tracking deadlines and preparing necessary materials
• Conduct administrative tasks including copying, scanning, and mailing documents
• Maintain a clean and professional reception area at all times

Skills

• Proven administrative experience with strong organizational skills
• Excellent proofreading, writing skills, and attention to detail
• Familiarity with legal research tools such as LexisNexis and document management systems like iManage
• Strong project management abilities to handle multiple tasks efficiently
• Effective interviewing skills for internal or external inquiries when necessary
• Proficient in data entry, filing, and clerical procedures
• Exceptional phone etiquette with the ability to communicate clearly and professionally
• Ability to multitask in a fast-paced environment while maintaining accuracy
• Strong research skills to support various office projects

This role is essential for maintaining smooth office operations and ensuring a professional environment. The successful candidate will demonstrate reliability, excellent communication skills, and a proactive approach to administrative responsibilities.

Job Types: Full-time, Permanent

Pay: $17.20-$24.74 per hour

Expected hours: 40 per week

Work Location: In person