Administrative Assistant - Entry Level

Basic Qualifications

• Experience providing Administrative support to teams.
• Proficiency with MS Office Suite (Outlook, PowerPoint, Excel, Word)
• Experience providing event support, managing email, scheduling, calendars, and meeting coordination.

Job Description

Administrative Assistant to the Aircraft Maintenance Senior Manager for F-35 Flight Test at Nas Pax River. Duties consist of, but are not limited to: screening callers, arranging meetings, managing office mail/e-mail/facsimiles and other correspondence and ensure all correspondence is accurate, complete and properly handled. In addition, maintain calendars, make travel arrangements, expense reports, submitting catering requests, order office supplies and maintain office equipment. Coordinate and prepare gate passes, badges. Facilitate onboarding and offboarding transitional arrangements for new and departing employees. Make all arrangements for on and off-site meetings, teleconferences and conferences, chart/agenda reproduction. Assist with Directorate Communication and Recognition Programs. Provide back up support for other administrative assistants within other departments. Compile PowerPoint sets. Maintain internal and external areas of a SharePoint or other collaborative workspaces. Determine priorities of non-routine situations. This position involves considerable use of tact, initiative, diplomacy, discretion and judgment in performing daily activities. Lesser or ancillary duties as assigned.

Desired Skills

• Experience with travel planning and coordination, and submitting expense reports.
• Experience using teleconference and video conference tools.
• Beginner level proficiency using collaborative tools such as Sharepoint, MatterMost, etc.
• Effective organizational skills and strong analysis and attentive to detail skills.
• Demonstrated effective organizational and problem-solving skills.
• Effective written and verbal communication and interpersonal skills.
• Experience multi-tasking with the ability to manage multiple simultaneous tasks.
• Managing and coordinating executive visits and tours.
• Leading event (morale) planning.
• Scribe and action officer for special programs such as Culture of Accountability teams.

Other Important Information

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to work remotely

Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.