Executive Assistant to General Manager - Full-time

Executive Assistant to General Manager

We are seeking a highly organized and proactive Assistant General Manager to support the daily operations of our business. This role requires a professional with strong administrative skills, excellent customer service abilities, and experience managing office functions. The ideal candidate will be detail-oriented, capable of multitasking, and proficient in various software tools to ensure smooth office and operational workflows.

Duties

• Assist in overseeing daily business operations and support senior management in strategic planning and execution
• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Maintain accurate records through data entry, filing, and bookkeeping using QuickBooks and Microsoft Office applications
• Schedule appointments, meetings, and events utilizing Microsoft Outlook Calendar and Google Workspace tools
• Prepare correspondence, proofread documents, and ensure accuracy in all written communications
• Handle administrative tasks such as filing, organizing documents, and managing office supplies
• Facilitate electronic signatures using DocuSign for contracts and important documents
• Support customer service efforts by addressing inquiries promptly and professionally
• Assist with clerical duties including typing, proofreading, and maintaining organized records to support office efficiency

Skills

• Proficiency in QuickBooks, Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and DocuSign
• Strong clerical experience with data entry, filing, and bookkeeping skills
• Excellent customer service skills with professional phone etiquette and organizational abilities
• Experience working in an office environment or front desk setting with multi-line phone systems
• Exceptional organizational skills with attention to detail for proofreading and document management
• Ability to handle multiple tasks efficiently while maintaining a high level of accuracy
• Strong communication skills both verbal and written for effective interaction with clients and team members
• Prior administrative or office experience is preferred but not required; training will be provided for the right candidate

This position offers an engaging work environment where professionalism and efficiency are valued. The successful candidate will play a vital role in supporting our team’s success through excellent administrative support.

Pay: $59,825.48-$76,061.03 per year

Benefits

• Casual dress
• Dental care
• Flexible schedule
• On-site parking

Work Location: In person