Overview

Under minimal supervision and in accordance with IDA policy and procedures, this position assists in the administration of procurement function at IDA-SAC/STPI. This position is responsible for the purchase of items, materials, and services of a technical and specialized nature. Depending upon the projects this position supports, it may be a full-time or term-appointed position.

Responsibilities

• Reviews consultant requisitions and supporting documentation for completeness and compliance with IDA procedures. Processes consultant agreements, purchase orders, and related procurement documentation within approved signature authority.
• Reviews Statements of Work (SOWs), labor categories, labor rates, independent consultant documentation, and supporting materials to ensure accuracy, completeness, and compliance with applicable procurement requirements.
• Coordinates procurement actions related to consultants and professional services from intake through purchase order issuance, including communication with requestors, consultants, Accounts Payable, Security, Legal, and other internal stakeholders.
• Utilizes Deltek Costpoint and other procurement systems to process requisitions, issue purchase orders, maintain procurement records, and support reporting activities.
• Maintains procurement files and supporting documentation to ensure compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and IDA policies and procedures.
• Assists in the preparation, review, and administration of consultant agreements, amendments, and other procurement-related documents associated with professional services engagements.
• Tracks procurement actions and follows up on outstanding documentation, approvals, onboarding requirements, and vendor setup activities to support timely processing and issuance of consultant agreements and purchase orders.
• Supports high-volume consultant processing activities while maintaining accuracy, organization, and compliance with internal service level expectations and deadlines.
• Keeps management informed of procurement issues, delays, and compliance concerns impacting consultant processing activities.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree in Business preferred with three years progressively responsible work experience in purchasing and negotiation procedures with defense contractors; or equivalent work experience.
• Experience with Deltek Costpoint required.
• Knowledge of FARs and DFARS as they apply to government contractors.
• Ability to analyze data using price trend analysis and cost factoring and to apply results to current market and proposals.
• Computer experience with software such as MS Excel, MS Word, as well as other Microsoft applications. Familiarity with automated reporting tools is also desirable.
• Ability to work under pressure of deadlines and deal with all levels of staff and management with tact and diplomacy.
• Ability to communicate effectively both orally and in writing with all levels of personnel.
• Ability to obtain and maintain necessary security clearance.
• US citizenship is required
• Successful completion of a criminal background check is required.

Why work at IDA?

• Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off, and relocation reimbursement.
• Mission-oriented work at a non-profit that supports and protects our Nation’s warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
• Located in Alexandria's high-tech corridor, IDA's Potomac Yard facility is equipped with state-of-the-art technology, workspaces and gym.
• Easy access to local dining and shopping, the Potomac Yard Metro stop and the Potomac Yard DASH bus stop. Employer contributes $300/month (IRS max) to commuter benefits.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $68,681 - $109,890. Individual salary within this range will be commensurate with the incumbent’s experience, unique skills and qualifications, and other relevant factors.

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status.

IDA is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position, please send an email to employment@ida.org and let us know the nature of your request and contact information.

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