Executive Assistant & Special Projects Manager

If you are driven by a desire to make a meaningful difference in your community and shape brighter futures Help Group is the organization for you Were one of the largest nonprofits of our kind in the US offering diverse programs for individuals and families affected by autism spectrum disorder ADHD developmental delays abuse mental health and social emotional challenges We offer unparalleled academic programs mental health support therapy life coaching vocational training specialized social and residential programs and resources for LGBTQ youth and families These initiatives touch the lives of over 6000 clients a year and continue to expand in reach and impact At the heart of Help Groups mission is a steadfast commitment to empowering individuals to reach their full potential and live positive productive and fulfilling lives We invite passionate professionals to join us in supporting the development of our students clients and residents as we grow Here youll find not just a job but an opportunity to grow your career in a deeply rewarding environment Job Title Executive Assistant &

• Special Projects Manager Reports To CEO Location Sherman Oaks 65 75K Position Summary The Executive Assistant &
• Special Projects Manager provides high level support to the CEO while also taking the lead on key organizational initiatives and cross functional projects This role goes beyond traditional administrative support and serves as a strategic partner who helps move priority work forward across the organization The ideal candidate is highly organized proactive and solutions oriented with strong project management skills and the ability to lead special projects from planning through execution This person must be comfortable working independently coordinating across teams and managing multiple priorities in a fast paced nonprofit environment Key Responsibilities Executive Support Track leadership priorities deadlines and follow up items to ensure timely executionServe as a trusted partner to the CEO anticipating needs and helping manage workflow efficientlySpecial Projects &
• Project Management Lead and coordinate special projects on behalf of executive leadership from concept through implementationDevelop project plans timelines task tracking and accountability structures to ensure successful completionCoordinate across departments to move initiatives forward and resolve barriersMonitor progress on strategic priorities and provide regular updates to leadershipSupport organizational change efforts new initiatives events and cross functional planning processesHelp translate big picture goals into actionable next steps and measurable outcomesEvent Coordination Support the planning coordination and execution of organizational events board meetings leadership retreats and donor eventsCoordinate logistics including scheduling materials preparation and technology needsProvide on site and day of support to ensure events are executed flawlesslyAssist in preparing agendas presentations and supporting materials Operations &
• Cross Functional Coordination Facilitate communication and coordination among internal departments and external partnersSupport the planning and execution of organizational events leadership retreats and major initiativesImprove administrative and project management systems to increase efficiency and accountabilityBoard &
• Stakeholder Support Coordinate Board of Directors meetings materials logistics and follow upPrepare meeting agendas minutes and board communications as neededServe as a liaison with board members donors community partners and other stakeholders in a professional and responsive mannerConfidential &
• Strategic Support Handle sensitive information with discretion and sound judgmentProvide research analysis and administrative support for strategic decision makingTake initiative in identifying needs solving problems and ensuring leadership priorities are advancedQualifications Bachelors degree or equivalent experience5 years of experience supporting senior executives managing projects or coordinating operationsStrong project management organizational and follow through skillsProven ability to lead projects independently and manage multiple deadlines simultaneouslyExcellent written and verbal communication skillsHigh degree of professionalism discretion and emotional intelligenceProficiency in Microsoft Office andor Google Workspace;

experience with project management platforms and CRM systems a plusNonprofit experience preferredPreferred Attributes Mission driven and energized by supporting organizational impactStrong critical thinking and problem solving abilitiesAble to move seamlessly between administrative detail and higher level strategic workComfortable taking ownership leading initiatives and working with diverse stakeholdersFlexible resourceful and calm under pressure Benefits The Help Group offers wonderful t