Transport Manager

Transport Manager The Transport Manager shall be responsible for planning, coordinating, and overseeing all university transport operations, including management of university-owned vehicles, hired/contracted transport services, drivers.

The role ensures safe, efficient, compliant, and cost-effective transport solutions that support academic, administrative, and student mobility needs.

Key Responsibilities

Transport Operations Management

• Oversee daily operations of the university’s owned/hired transport fleet, including buses, cars, vans etc.
• Coordinate transportation support and ensure timely provision of transport for various special events including but not limited to conferences, academic trips, staff movement, student activities, and official university engagements.
• Coordinate scheduling, route planning, and deployment of vehicles.
• Manage hired/outsourced transport services, ensuring quality and compliance with university standards.
• Manage daily operations of university shuttle services, including routes, timetables, and vehicle dispatch.

Fleet Management

• Maintain an up-to-date inventory of all university-owned vehicles.
• Develop and implement preventive maintenance schedules.
• Liaise with workshops for repairs and servicing to minimize vehicle downtime.
• Monitor fuel consumption, mileage, and vehicle performance.
• Ensure all vehicles comply with legal requirements—insurance, licensing, inspection, roadworthiness.

In-House Fuel Station Management

• Oversee day-to-day operations of the university’s petrol/fuel station.
• Ensure accurate fuel dispensing, record-keeping, and reconciliation of daily sales/usage.
• Monitor fuel stock levels and coordinate timely procurement.
• Enforce safety and environmental standards in fuel handling and storage.
• Prevent fuel misuse through strong control systems, audits, and reporting.

Staff Supervision &

• Administration
• Train and supervise drivers, mechanics, fuel attendants, and transport support/clerical staff.
• Develop schedules, assign duties, and monitor staff performance.
• Conduct training on safety, customer service, and vehicle care.
• Ensure compliance with HR policies and occupational health and safety regulations.
• Manage staff schedules and compliance with safety and regulatory requirements.
• Ensure staff follow standard operating procedures (SOPs) and service standards.

Budgeting &

• Reporting
• Prepare and manage the transport department budget, including fuel, maintenance, and contract services.
• Maintain accurate records of expenses of fuel, maintenance, staffing alongwith fuel consumption, vehicle logs, and service history.
• Provide monthly/quarterly reports and recommendations for improvements.
• Monitor requirements of fleet renewal.
• Negotiate contracts with service providers, maintenance vendors, or leasing companies.

Safety, Compliance &

• Risk Management
• Enforce transport safety policies and procedures for drivers and passengers.
• Conduct periodic vehicle inspections and safety audits.
• Investigate accidents and implement preventive measures.
• Ensure adherence to government transport regulations and university policies.
• Ensure adherence to all transportation regulations, licensing laws, and university policies.
• Oversee vehicle safety checks, maintenance schedules, and inspections.
• Develop and implement safety protocols, incident reporting, and driver training programs.

Planning &

• Sustainability
• Analyze transportation data to optimize routes, reduce costs, and improve service efficiency.
• Lead sustainability initiatives
• Contribute to long-term campus mobility planning and traffic management.

Service &

• Communication
• Serve as the point of contact for transport inquiries, complaints, and service updates.
• Communicate schedule changes, route disruptions, and policies to the campus community.
• Collaborate with departments, student committees, and event organizers on transport needs.

Qualifications &

• Experience

Essential Qualifications

• Bachelor’s degree in any discipline (candidates having degree in Transport Management, Logistics, Business Administration, Engineering, or related field shall be preferred).
• Minimum 3-5 years of experience in transport/fleet management;

experience in an educational institution is an added advantage.

• Strong knowledge of vehicle maintenance, transport regulations, and fuel management systems.

Desirable Qualifications

• Experience in