Grant Compliance and Training Coordinator

Salary

$28.40 - $48.28 Hourly

Location

Public Safety Training Facility - Frederick, MD

Job Type

Full-time Regular

Job Number

FY25-00580

Department

Emergency Preparedness

Opening Date

06/08/2026

Closing Date

6/15/2026 4:00 PM Eastern

FLSA

Non-Exempt

• Description
• Benefits
• Questions

JOB INFORMATION

Exempt; full-time; 40 hours per week; Monday - Friday; 8:00 a.m. - 4:30 p.m.; full-benefits

This professional position provides support to tasks related to grant training, compliance, documentation, audits and fiscal reporting for the Division of Emergency Management. This position will ensure compliance with all requirements of The Code of Federal Regulations (CFR) Title 2. This position will provide training and expertise to the Division of Emergency Management and the Division of Fire Rescue personnel on the life cycle of grants from application to closing. Supervision is received from the Grants Manager.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate, with limited exception.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
• Vesting after 5 years of service
• Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Utilize computerized systems to process, track, report on, and document financial transactions, including grants
• Assist in preparing and monitoring grant budgets, salary worksheets, and expenditures
• Review the need for budget adjustments and make recommendations to sub-grantees and division management
• Provide fiscal support to grant programs to analyze costs and track expenses
• Review, record and balance financial transactions for grants and ensures compliance with grantor audit and tracking requirements
• Perform oversight and provide assistance to sub-grantees
• Provide guidance and training to specified personnel on grant writing, processes, and compliance requirements with Federal, State, local and other grant opportunities
• Track trainings (of staff) for grant matching requirements
• Stay current on grant writing and compliance requirements and maintain training documents to reflect current practices
• Monitor awarded grants to ensure compliance with grantor and all legal requirements
• Monitor and prepare for submission periodic reports required by grantor (e.g. activity, financial)
• Coordinate with County Finance Division, County Attorney's Office, and other officials as necessary for grant management and oversight
• Facilitate cooperative efforts with other agencies and community organizations, and serve as liaison between the Frederick County Emergency Management and other Federal, State and local entities regarding grants
• Serve as the principal subject matter expert for the Division of Emergency Management concerning grants internal or external audits
• Monitor implementation of grant funded projects ensuring compliance with legal, fiscal and funder requirements
• Implement and maintain tracking of grant activities for audit, budget and statistical purposes
• Attend inter-and intra-agency meetings regarding grants
• Establish and maintain a resource library of grant information
• Travel to conduct training of allied agencies on preparation for audits, documentation, and site visits from grantors
• Perform other related duties as required

To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employees position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Bachelor's degree in Business Administration or a related field
• Minimum 3 years of work experience in grant administration or related field
• Possession of a valid automobile operator's license

Substitutions for the above listed required education and experience are an Associates degree in Business Administration or related degree field with 5 years of work experience as described above or High School Diploma, or the equivalent with 7 years of work experience as described above.

KNOWLEDGE / SKILLS / ABILITIES:

A successful incumbent operating in this role displays the following:

• Ability to maintain County Authorized Driver privileges
• Advanced knowledge of accounting principles, laws, regulations
• Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.
• Ability to understand budget concepts; familiarity with basic financial reporting and
• Ability to effectively make independent decisions, prioritize work and complete assigned duties with minimal supervision
• Discretion and good judgment in dealing with financial matters and other confidential/sensitive information
• Ability to develop and maintain effective working relationships with co-workers, governmental representatives, staff, volunteer organizations and the general public
• Strong and effective spoken and written (English) communication skills including the ability to write reports, memos, policies and procedures, etc. that are clear, concise, accurate and complete, using proper grammar and format
• Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports
• Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
• Ability to effectively access and utilize computerized systems and equipment to complete assigned duties
• Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel and the general public, as well as ability to effectively work as a team member and on individual assignments

PREFERENCE MAY BE GIVEN FOR:

• Work experience with writing and submitting successful grant applications
• Experience with Federal Emergency Management Agency Hazard Mitigation Grant Program, Emergency Management Grant Program, Assistance to Firefighters Grant Program, Staffing for Adequate Fire and Emergency Response program, Homeland Security Grant Program, and/or Public Assistance grants management
• Experience with INFOR and/or Frederick County Government accounting practices
• Experience with FEMA online grants management system
• Experience reading and evaluating grant Notice of Funding Availability (NOFA) opportunities and making recommendations on what grants are best suited to apply for based on requirements, funding and overall agency strategy
• Work experience in the facilitation and/or delivery of training
• Work experience in a public safety field

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to constantly sit and perform repetitive motions; frequently walk and reach and occasionally drive
• While working in this position, the employee is required to constantly work indoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• Available for varied working hours to accommodate meetings, office staffing needs, etc.

KIND OF EXAMINATION (may include):

• An evaluation of training and experience
• One or more interviews

Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov

Retirement Plan:

A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance:

County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance:

Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employees completion of 30 days of active employment

NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts:

The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors services, and eyeglasses / contact lenses.

Life Insurance:

Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents.

Savings Plan - Deferred Compensation:

The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employees direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS.

Educational Reimbursement Program:

County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employees capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesnt remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program:

This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern.

Leave

Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year

0 - 2 years 11 days

2 - 10 years 17 days

10 + years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employees child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military.

Holidays:

The County observes 10 holidays every year and 11 are observed on years of General Elections.

For additional information on Frederick County Governments benefits package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov.

All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.

01

Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.

• I have read and acknowledge the above instructions.

02

Which best describes your level of education?

• Less than High School Diploma or the equivalent
• High School Diploma or the equivalent
• Associates degree received
• Bachelors degree received
• Advanced Degree recieved

03

If you have earned a college degree, was it in Business Administration or a related field?

• Yes
• No
• I do not have a collge degree

04

Do you have possession of a valid drivers license?

• Yes
• No

05

How many years of work experience in grant management or related emergency management functions do you have?

• Less than 3 years of work experience
• 3 years of work experience
• 4 years of work experience
• 5 years of work experience
• 6 years of work expierence
• 7 or more years of work experience

06

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the requirement.

07

Do you have work experience with writing and submitting successful grant applications?

• Yes
• No

08

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit.

09

Do you have experience with Federal Emergency Management Agency Hazard Mitigation Grant Program, Emergency Management Grant Program, Assistance to Firefighters Grant Program, Staffing for Adequate Fire and Emergency Response program, Homeland Security Grant Program, and/or Public Assistance grants management?

• Yes
• No

10

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the preference credit.

11

Do you have experience with INFOR and/or Frederick County accounting practices?

• Yes
• No

12

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the preference credit.

13

Do you have experience with FEMA online grants management system?

• Yes
• No

14

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the preference credit.

15

Do you have experience reading and evaluating grant Notice of Funding Availability (NOFA) opportunities and making recommendations on what grants are best suited to apply for based on requirements, funding and overall agency strategy?

• Yes
• No

16

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the preference credit.

17

Do you have work experience in the facilitation and/or delivery of training?

• Yes
• No

18

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit.

19

Do you have experience working in a public safety field?

• Yes
• No

20

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit.

Required Question

Employer Frederick County Government

Address 12 East Church Street

Frederick, Maryland, 21701

Phone 301-600-1070

Website http://www.FrederickCountymd.gov/jobs

Skills

Accounting, Administrative Skills, Attorney, Budget Management, Budgeting, Business Administration, Childcare, Chiropractic, Co-Payments, Communication Skills, Cost Analysis, Data Collection, Dental Insurance, Diversity, Documentation, Emergency Care, Emergency Management, Emergency Response, Employee Benefits, English Language, Establish Priorities, Expense Tracking, External Audit, Federal Compliance Regulations, Federal Emergency Management Agency, File Maintenance, Finance, Financial Audit, Financial Reporting, Financial Transactions, Firefighting, Flexible Spending Accounts, Government, Government Accounting, Grant Administration/Management, Grant Audit, Grant Financials, Grant Writing, Health Insurance, Health Maintenance Organization (HMO), Health Plan, Healthcare, High School Diploma, Homeland Security, Hospital, Human Resources, Internal Audit, Legal, Life Insurance, Maintain Compliance, Mathematics, Military, Multitasking, People Management, Physical Demands, Preferred Provider Organization (PPO), Prescription Drugs, Presentation/Verbal Skills, Primary Care, Project/Program Management, Psychiatry and Mental Health, Public Safety, Record Keeping, Regulations, Regulatory Compliance, Reporting Skills, Retirement Plan, Spreadsheets, Staff Requirements, Team Player, Traffic Shaping, Training/Teaching, Tuition Fees, Urgent Care, Willing to Travel, Writing Skills

About the Company:

Frederick County Government