Administrative Assistant (Remote)

Job Responsibility:

We are seeking an Administrative Assistant to join our team of passionate, community-minded individuals working for “ A Better Tomorrow Through Food ”. Attention to detail and excellent time management are important skills required within this role. If you are highly organized, enjoy working with others, and take pride in contributing to the smooth operation of a dynamic organization, this may be a great role for you.

The Administrative Assistant supports FBA members, staff, and the board of directors. This is a remote position and can be based anywhere in Atlantic Canada. This position is for a 3-year contract with the possibility of renewal based on future funding.

If you are driven, kind, caring, consultative, and interested in the opportunity to support our mission of building a strong food community within Atlantic Canada, apply now!

Responsibilities

Administrative Support:

• Provide general administrative support to the FBA team and the board of directors.
• Coordinate communications to members and staff such as memos, newsletters, campaigns, emails, and other notices/updates.
• Schedule board and committee meetings.
• Manage SharePoint and CRM (Member 365) platforms to upload newsletter content, create registrations for events and training, etc.
• Arrange travel and submit expense forms.
• Identify and implement organizational and process improvements.
• Act as a main point of contact for members and suppliers.
• Assist with hosting company events and other projects.
• General office duties including managing administrative email and traditional mail, maintaining and organizing a filing system, preparing documents, etc.
• Manage FBA phone line and respond to inquiries in person, by telephone, and by e-mail. This includes member IT issues with a CRM.
• Other duties as required.

Bookkeeping:

• Match invoices to purchase orders.
• Perform data entry.
• Assist with the processing of accounts payable and receivable.
• Submit claims and financial reports using financial software.

Other duties as required and/or requested.

Qualifications

• 3-5 years administrative experience (preferred).
• Completion of a business or office administration program will be considered an asset.
• Excellent interpersonal and communication skills, both verbal and written.
• Customer service excellence orientation.
• Able to multi-task, organize, plan, and prioritize work.
• Ability to demonstrate flexibility and adapt when changes emerge.
• Excellent attention to detail and focus on accuracy.

Salary

$40 000 - $49 500

Benefits

Vacation

and more...

Originally incorporated in July 1999, an enterprising group of food processors working together with government, seized the opportunity to create an effective industry association to support continued growth and prosperity of food and beverage manufacturers in the region. FBA continues to expand its activities in key programs including delivering affordable, accessible food safety and regulatory training programs, innovative and affordable marketing and partnership opportunities, and industry conferences. We help lead export trade missions in the United States, Latin America, Asia, India and Europe.