Administrative Assistant / Office Coordinator

What You’ll Do (Key Responsibilities) Reception & Front Desk

• Welcome visitors professionally and manage the reception area with confidence and courtesy.
• Answer and direct calls, take accurate messages, and ensure timely follow-ups.
• Handle incoming/outgoing mail and deliveries, and manage basic office communications.

Office Administration & Coordination

• Schedule meetings, coordinate calendars, set reminders, and help organize internal workflows.
• Assist with calls, confirmations, follow-ups, and day-to-day coordination tasks.
• Support documentation tasks such as basic formatting, filing, scanning, data entry, and record keeping.
• Maintain office supplies, coordinate vendors (as needed), and ensure the office is clean, organized, and client-ready.
• Help improve productivity by creating order: checklists, trackers, simple processes, and routine follow-up habits.

Team Support (Operations Helper)

• Provide support to other staff members across departments as needed (sales support, marketing support, executive support, admin tasks, coordination help).
• Assist with maintaining customer database by doing lead generation and connect with prospects via phone, email or through social media.
• Help organize internal materials (presentations, forms, templates, office documents).
• Assist management with administrative support and priority tracking.

Who You Are (What We’re Looking For)

• You have prior experience as an Administrative Assistant / Receptionist / Office Coordinator (required).
• Strong professional attitude: punctual, responsible, presentable, and respectful.
• Friendly but firm, great at dealing with people while keeping things under control.
• Organized, energetic, and proactive: you don’t wait to be told what’s obvious.
• Comfortable multitasking and switching priorities without losing accuracy.
• Good understanding of business etiquette, office operations, and confidentiality.
• A fast learner who adapts quickly and supports the team wherever needed.

Required Skills & Qualifications

• 3+ years experience in a similar administrative/reception role (preferred; strong candidates considered).
• Strong spoken and written English.
• Good computer skills: MS Office / Google Workspace (email, calendars, Word/Docs, Excel/Sheets).
• Ability to manage schedules, calls, and follow-ups professionally.
• Strong attention to detail and ability to keep things organized under pressure.

About Us

We’re a B2B technology company specializing in software and hardware solutions for business clients. Our team runs on speed, professionalism, and smooth operations—because when the office is organized, the whole business performs better.

We’re hiring an Administrative Assistant / Office Coordinator who can confidently manage the front desk, keep the office functioning efficiently, and support multiple departments with day-to-day coordination. This role is ideal for someone who’s a true “jack of all trades”—organized, reliable, quick to learn, and comfortable handling many moving pieces.

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Benefits

• Casual dress
• Company events
• Life insurance
• On-site parking
• Paid time off

Work Location: In person