Remote Administrative Specialist

Remote Administrative Specialist (Procore & Construction Finance)

Location: 100% Remote (U.S. Based)

Pay: $25.00 per hour

Status: Part-Time (5–10 hours/week)

About the Role

Our client is a commercial window treatment company looking for a sharp, detail-oriented Administrative Specialist to handle of our project documentation and billing.

This is a highly flexible role designed for someone who wants to supplement their income. You do not need to work the same hours every day; as long as deadlines are met, you can work whenever it fits your schedule. If you have a full-time job or other commitments, we are happy to work around them.

Key Responsibilities

• Procore Management: Navigating the platform to manage project documentation and communications.
• Insurance Coordination: Communicating and managing Certificates of Insurance (COI) between our providers and various OCIP/CCIP programs.
• Billing & Pay Apps: Preparing and submitting monthly Progress Billings (Pay Apps) to General Contractors.
• Schedule of Values (SOV): Developing and updating SOVs for new and ongoing commercial projects.

Required Qualifications

• Procore Power-User: You must have significant, hands-on experience with Procore in a commercial construction setting.
• Insurance Savvy: Deep understanding of COIs, OCIPs, and CCIPs. You should know how to bridge the gap between our insurance and the specific requirements of a large-scale project.
• Financial Literacy: Proven experience submitting Pay Apps and managing SOVs for GCs.
• Self-Starter: Since this is remote and flexible, you must be someone who can manage their own desk without being chased for updates.
• Proficiency in Textura software – used in the Construction industry

Perks & Flexibility

• Work From Anywhere: This position is 100% remote.
• Total Flexibility: No set daily hours.
• Growth Potential: We are starting at 5–10 hours per week, there is ample opportunity for more hours if you have a diverse skillset and the desire for more work.