Administrative Assistant to the In-House Editor (.5) & Human Resources (.5)

ELEMENTARY TEACHERS’ FEDERATION OF ONTARIO

INVITES APPLICATIONS FOR THE POSITION OF

ADMINISTRATIVE ASSISTANT TO THE IN-HOUSE EDITOR (.5) AND EVENT SERVICES (.5)

The successful candidate will provide confidential senior administrative support to the Human Resources Officer and to the In-House Editor. Responsibilities will include, but are not limited to:

Human Resources:

• Organize and maintain accurate employee files, ensuring confidentiality and compliance with company policies
• Respond to employee inquiries, offering clear guidance on HR policies and procedures
• Prepare and distribute various employment-related correspondence, such as confirmation of employment, probationary period letters, and retirement notices
• Maintain and update electronic tracking systems to ensure accurate recording of employee leave entitlements
• Ensure the accuracy and integrity of HR databases, generating reports on key HR metrics as needed
• Provide general administrative support with the recruitment process, including scheduling interviews, preparing documents, preparing and delivering new hire orientation packages
• Assist with benefits enrollment, ensuring employees are properly enrolled and have the necessary information about their benefits options

In-House Editing Services:

• Creating and maintaining accurate databases related to the assigned area of responsibility with the ability to retrieve and manipulate data quickly and efficiently
• Liaise with executive staff, local presidents, local members, and school board officials on a daily basis ensuring professionalism at all times
• Answer/screen telephone calls in a courteous, professional, and timely manner ensuring the confidentiality of conversations and information
• Other duties as assigned by the manager or designate, including, but not limited to catering and reception relief

Skills required for this position may include, but are not limited to:

• Proven ability to handle sensitive employee information with the highest level of confidentiality and professionalism
• Outstanding interpersonal, written and verbal communication, analytical, problem-solving, and decision-making skills
• Exceptional organizational skills with the ability to efficiently manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
• Proactive and detail-oriented, with the ability to identify and address needs
• Advanced technological skills in Microsoft Office 365 with the ability to quickly learn and adapt to new software
• Ability to safely lift approximately 10 lbs or more

The expected compensation range for this position is $69,898 - $88,496 from Scale B2-B7.

ETFO is an equal-opportunity employer. As such, it encourages groups who have been historically disadvantaged with respect to employment to apply for positions in the Federation. Individuals are encouraged to self-identify.

ETFO is committed to a selection process and work environment that is inclusive and barrier-free. We strive to meet the accommodation needs of persons with disabilities and accommodation will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 416-962-3836 or etfohr @etfo.org.

Pay: $69,898.00-$88,496.00 per year

Benefits

• Dental care
• Employee assistance program
• Extended health care
• On-site gym
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Work Location: In person