Junior office admin

Summary: The Junior Office Admin will be responsible for managing day-to-day office operations, vendor coordination, facility management, and administrative support at Oaklane’s Pune office. The role requires strong organizational skills, reliability, and process discipline , ensuring a smooth and professional workplace environment aligned with Oaklane’s standards.

• Key Responsibilities A. Office Operations

Manage daily office operations and ensure smooth functioning

Maintain office supplies, inventory, and vendor coordination

Oversee housekeeping, maintenance, and facility management

B. Vendor & Facility Management

Coordinate with vendors for services (IT, housekeeping, pantry, etc.)

Track vendor contracts, invoices, and payments

Ensure service quality and adherence to SLAs

C. Administrative Support

Assist leadership and teams with administrative requirements

Manage meeting room bookings and office logistics

Support travel bookings, accommodation, and event arrangements

D. Documentation & Record Keeping

Maintain records of invoices, contracts, and admin documentation

Support compliance-related documentation for office operations

E. Event & Office Coordination

Assist in organizing internal events, offsites, and team activities

Ensure office readiness for client visits and meetings

• Required Skills & Competencies Technical Skills

Strong administrative and coordination skills

Basic knowledge of vendor management and office operations

Proficiency in Excel, email communication, and documentation Behavioural Competencies

High reliability and ownership

Strong organizational and multitasking ability

Attention to detail

Professional attitude and communication

Ability to work in a structured environment

• Experience & Qualifications Education Graduate in any discipline Experience

3–5 years in office administration / facilities / operations

Experience in corporate office environment preferred

• Key Performance Indicators (KPIs)

Smooth day-to-day office operations

Vendor performance and cost efficiency

Timely resolution of operational issues

Accuracy in documentation and record keeping

Employee satisfaction with office environment

• What’s in it for the Candidate

Opportunity to manage operations in a professional investment firm

Exposure to structured administrative systems

Growth into senior operations/admin roles