Human Resources Administrative Assistant

Job Description: Administrative Assistant

Key Responsibilities

Contractor Outreach & Communication

• Reach out to interpreters and contractors via email and other communication channels
• Maintain consistent and professional communication
• Follow up with interpreters for documentation, availability, and onboarding steps
• Respond to queries and maintain communication records

Onboarding & Coordination

• Support end-to-end onboarding of interpreters
• Collect and verify required documents and information
• Ensure all onboarding steps are completed accurately and on time
• Coordinate with internal teams to ensure interpreters are ready for assignments

Scheduling & Job Matching

• Assist in matching interpreters to job requirements
• Coordinate schedules and availability of interpreters
• Send scheduling emails and confirmations
• Ensure timely communication of assignments

Email Management & Scheduling

• Manage and organize communication related to interpreters
• Draft and schedule emails for outreach, onboarding, and follow-ups
• Track responses and ensure timely follow-ups

Job Posting & Candidate Matching

• Post job opportunities on relevant platforms
• Screen and organize incoming applications
• Match candidates to requirements based on predefined criteria

Data Entry & CRM Management

• Input and maintain accurate data in internal systems (CRM-like database)
• Update interpreter profiles, availability, and assignment history
• Ensure data consistency and cleanliness across systems
• Track key information for reporting and operational use

Administrative Support

• Assist with general administrative tasks to support operations
• Maintain organized digital records and documentation
• Support process improvements for better efficiency

Required Skills & Qualifications

• Experience in administrative support, coordination, or data entry roles
• Strong written communication skills
• High attention to detail and accuracy
• Ability to manage repetitive tasks efficiently
• Strong organizational and time management skills
• Comfortable using spreadsheets and CRM-like systems

US shift

Salary- 20-22k (4 hours)