Undergraduate Office Administrative Assistant

As an Office Administrator at our company, your role will involve ensuring the smooth day-to-day operations of our office. You will be responsible for managing administrative tasks, coordinating with vendors, supporting the leadership team, and ensuring the office environment runs efficiently.

• *Key Responsibilities:**
• **Office Operations**
• Oversee day-to-day office administration, including facility management, maintenance, and supplies procurement.
• Manage vendor relationships for housekeeping, security, and IT services.
• Ensure compliance with office safety and hygiene standards.
• **Documentation & Reporting**
• Maintain and organize company records, contracts, and documentation.
• Assist in HR paperwork like onboarding, employee records, and attendance tracking.
• **Financial Administration**
• Support the finance team in petty cash handling, expense tracking, and invoice coordination.
• Assist in basic accounting documentation for audits and monthly reporting.
• **Travel & Logistics Coordination**
• Handle bookings for employee travel, guest accommodations, and courier services.
• Manage logistics for meetings, events, and company offsites.
• **Team & Leadership Support**
• Provide administrative support for the leadership team's scheduling and meeting coordination.
• Assist in the procurement of office equipment and manage vendor quotations.
• **Office Culture & Events**
• Plan team activities, celebrations, and employee engagement events.
• Maintain a welcoming and productive office environment.
• *Key Skills & Competencies:**
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficiency in MS Office / Google Workspace tools.
• Basic knowledge of bookkeeping and procurement processes is a plus.
• Problem-solving attitude with the ability to work independently.
• *Qualifications:**
• Bachelor's degree in Administration, Business, or related field.
• 13 years of experience in office administration, preferably in startups or SMEs.
• Familiarity with office management software is an advantage. As an Office Administrator at our company, your role will involve ensuring the smooth day-to-day operations of our office. You will be responsible for managing administrative tasks, coordinating with vendors, supporting the leadership team, and ensuring the office environment runs efficiently.
• *Key Responsibilities:**
• **Office Operations**
• Oversee day-to-day office administration, including facility management, maintenance, and supplies procurement.
• Manage vendor relationships for housekeeping, security, and IT services.
• Ensure compliance with office safety and hygiene standards.
• **Documentation & Reporting**
• Maintain and organize company records, contracts, and documentation.
• Assist in HR paperwork like onboarding, employee records, and attendance tracking.
• **Financial Administration**
• Support the finance team in petty cash handling, expense tracking, and invoice coordination.
• Assist in basic accounting documentation for audits and monthly reporting.
• **Travel & Logistics Coordination**
• Handle bookings for employee travel, guest accommodations, and courier services.
• Manage logistics for meetings, events, and company offsites.
• **Team & Leadership Support**
• Provide administrative support for the leadership team's scheduling and meeting coordination.
• Assist in the procurement of office equipment and manage vendor quotations.
• **Office Culture & Events**
• Plan team activities, celebrations, and employee engagement events.
• Maintain a welcoming and productive office environment.
• *Key Skills & Competencies:**
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficiency in MS Office / Google Workspace tools.
• Basic knowledge of bookkeeping and procurement processes is a plus.
• Problem-solving attitude with the ability to work independently.
• *Qualifications:**
• Bachelor's degree in Administration, Business, or related field.
• 13 years of experience in office administration, preferably in startups or SMEs.
• Familiarity with office management software is an advantage.