Office Manager - Baltimore, MD

Company and Office Manager Role Overview: CFS is partnering with a small, local Baltimore County company to hire an Office Manager . This role oversees day‑to‑day accounting functions while managing office operations, administrative processes, and light customer support, playing a key role in keeping internal operations running smoothly. Ideal for someone who is organized, detail‑oriented, and enjoys variety, autonomy, and being a hands‑on contributor within a very close‑knit team. Key Responsibilities for the Office Manager:

Accounting & Financial Operations

Accurately record and categorize financial transactions in the accounting system Manage accounts receivable, including invoicing, cash application, and collections follow‑up Process accounts payable and coordinate timely vendor payments Perform monthly bank and credit card reconciliations Maintain the general ledger and related supporting schedules Process employee payroll Support month‑end and year‑end close activities Prepare routine financial reports for management Liaise with the external accounting firm Oversee accounting/ERP systems, CRM tools, and internal business systems

Administrative & Office Operations

Oversee office supply inventory and coordinate purchasing Maintain employee records and personnel files Coordinate facilities, maintenance, office equipment, and IT vendor support Act as primary point of contact for landlords and service providers Provide support for customer inquiries Manage insurance policies, COIs, and renewal schedules Coordinate bonds required for customer bids or contracts Identify and implement process improvements to enhance efficiency, accuracy, and compliance Qualifications for the Office Manager: Experience as an Office Manager, Bookkeeper, or similar Strong understanding of accounts payable, accounts receivable, payroll, reconciliations, and general ledger maintenance Basic Excel skills required Experience using Great Plains or similar ERP system a plus High attention to detail with strong organizational skills Comfortable working in a small company environment and wearing multiple hats Strong communication skills and ability to work independently Must be able to pass a criminal background check Schedule: 100% on site in Baltimore, MD; M-F 8:30am-5pm Salary: $60,000-$70,000

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