Manager Administrative Office

Role & responsibilities

Administrative Operations

• Manage day-to-day office administration activities.
• Ensure smooth functioning of office facilities, utilities, and infrastructure.
• Monitor housekeeping, security, pantry, transport, and maintenance services.
• Maintain office records, files, and documentation systems.

Vendor &

• Facility Management
• Coordinate with external vendors, contractors, and service providers.
• Negotiate contracts and monitor vendor performance.
• Ensure timely maintenance of office equipment and premises.
• Handle procurement of office supplies and assets.

Team Supervision

• Supervise administrative staff, reception, office assistants, and facility personnel.
• Allocate tasks and monitor performance of support teams.
• Conduct training and ensure discipline and professionalism.

Coordination &

• Support
• Support sales, marketing, HR, finance, and project teams with administrative requirements.
• Organize meetings, conferences, site visits, and corporate events.
• Coordinate travel arrangements and accommodation for management and clients.

Compliance &

• Documentation
• Ensure adherence to company policies and statutory requirements.
• Maintain lease agreements, property records, licenses, and office compliance documents.
• Assist management in audits and reporting activities.

Budget &

• Cost Control
• Prepare and monitor administrative budgets.
• Track expenses and implement cost-control measures.
• Process invoices and ensure timely payments to vendors.

Client &

• Front Office Management
• Ensure professional front-office operations and visitor management.
• Handle escalations related to office administration and customer support coordination.

Preferred candidate profile

• 510 years of experience in administration or facility management.
• Prior experience in the real estate, construction, or infrastructure industry preferred