Automotive Bookkeeper & Office Administrator

About the Role

We are a premier luxury pre-owned dealership in London, Ontario, specializing in high-end Cars, Trucks, Vans, and SUVs. We are seeking an experienced Automotive Bookkeeper to manage our full-cycle accounting and office administration. We need a "numbers person" who understands the complexity of automotive financial transactions and OMVIC record-keeping requirements.

Key Responsibilities

• Full-Cycle Bookkeeping: Manage Accounts Payable/Receivable, daily bank reconciliations, and month-end financial statements.
• Deal Jacket Auditing: Review all finalized sales files for accuracy, ensuring all bills of sale, trade-in documents, and financial contracts are complete and compliant.
• Tax Compliance: Prepare and file HST returns and ensure all luxury tax (if applicable) and provincial tax requirements are met.
• Garage Register Maintenance: Maintain the dealership’s Garage Register as required by the Ministry of Transportation and OMVIC.
• Payroll: Process bi-weekly payroll, including source deductions and T4 preparation.

Qualifications

• Automotive Industry Experience (Required): You must have a solid background working in a dealership environment. You understand the flow of a "deal" from the sales floor to the back office.
• Financial Software: Proficiency in QuickBooks
• OMVIC/MVDA Knowledge: Strong understanding of the record-keeping and disclosure requirements under the Motor Vehicle Dealers Act.
• Professionalism: As we deal with luxury inventory, a high level of discretion and professional communication is essential.
• Analytical Mindset: You enjoy "digging into the data" to ensure every penny is accounted for in our inventory and sales records.

Compensation & Benefits

• Salary: $21.00–$28.00 per hour (commensurate with dealership experience).
• Schedule: Full-time, Monday–Friday
• Environment: Work in a modern, high-energy office alongside a team of luxury automotive enthusiasts.
• Stability: Long-term growth opportunity in a successful, established local business.

Pay: $21.00-$28.00 per hour

Expected hours: 7.5 per week

Benefits

• Casual dress
• On-site parking

Application question(s):

• How many years of experience do you have specifically in Automotive bookkeeping?
• Are you familiar with maintaining a Garage Register according to OMVIC/MTO standards?

Work Location: In person

Expected start date: 2026-06-01