Office Administrator/Bookkeeper

Job Overview

As our Office Manager, you will play a key part in ensuring day-to-day operations are organized, efficient, and well-communicated across the entire business.

You will be responsible for managing all company email correspondence, including handling sensitive and time-sensitive communications with professionalism and discretion. A strong focus of this role is maintaining accurate and well-organized client files, ensuring all documentation is up to date and easily accessible.

The Office Manager will oversee and continuously improve office systems and organizational processes to support overall efficiency. You will also lead the client onboarding process, creating a seamless and welcoming experience for new clients from start to finish.

Day-to-day administrative responsibilities include answering phones, filing paperwork, managing social media accounts, and supporting general office needs. You will also create and maintain Excel spreadsheets to track various internal processes and ensure nothing falls through the cracks.

In addition, this role includes bookkeeping tasks such as payroll, A/P, A/R, reconciliations and coordinating employee benefits. Attention to detail and accuracy are essential in these responsibilities.

You will work closely with the business owner to ensure all internal operations run smoothly and efficiently, proactively identifying areas for improvement and helping implement effective solutions.

This role requires a high level of confidentiality and discretion. You will work closely with leadership on sensitive internal matters, including the company’s financial position, employee-related information, and other private business operations. As such, maintaining strict confidentiality, exercising sound judgment, and handling information with professionalism and care are essential.

Trust is a cornerstone of this position, and the ability to manage sensitive information with integrity and respect is critical to success.

Pay: $22.00-$25.00 per hour

Benefits

• Dental care
• Extended health care
• Flexible schedule
• Vision care

Work Location: Hybrid remote in Wellesley, ON