Payroll Specialist / HR Assistant

Benefits

• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Position Summary

We are seeking a detail-oriented and organized Payroll Specialist / HR Assistant to support both payroll processing and human resources functions. This hybrid role is responsible for ensuring accurate and timely payroll administration while assisting with HR operations such as employee onboarding, record maintenance, and compliance.

Key Responsibilities

Payroll Duties:

• Process bi-weekly or monthly payroll for employees accurately and on time
• Maintain payroll records, including wages, deductions, bonuses, and taxes
• Verify timesheets and resolve discrepancies
• Ensure compliance with federal, state, and local payroll laws and regulations
• Manage payroll-related inquiries from employees
• Prepare payroll reports for management and audits
• Coordinate with finance/accounting for payroll reconciliation

Human Resources Support:

• Assist with onboarding and offboarding processes (new hire paperwork, orientation, exit procedures)
• Maintain employee records and HR databases with accuracy and confidentiality
• Support benefits administration, including enrollments and employee questions
• Assist with recruitment tasks such as scheduling interviews and posting job openings
• Help ensure HR policies and procedures are followed and updated
• Provide general administrative support to the HR department

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field (or equivalent experience)
• 2+ years of payroll and/or HR support experience preferred
• Knowledge of payroll systems (e.g., ADP, UKG, or similar)
• Familiarity with HRIS systems and Microsoft Office Suite (especially Excel)
• Understanding of labor laws and payroll regulations
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Ability to handle sensitive information with confidentiality

Preferred Skills

• Experience with multi-state payroll processing
• Basic knowledge of benefits administration
• Ability to multitask and prioritize in a fast-paced environment
• Strong problem-solving skills

Work Environment

• Office setting
• May require extended hours during payroll cycles or peak HR periods

How to Apply

Please submit your resume and a brief cover letter outlining your experience with payroll and HR functions.