Office Administrator/Executive Assistant

Office Administrator / Executive Assistant

Company: Atlas Ontario Electric Ltd.

Location: Ontario, Canada (In-Person/ Ability to go Hybrid after sometime working)

Job Type: Full-Time (Part-Time options may be considered for the right candidate, mostly looking for Full-Time)

Pay: Starting at $19.50 per hour (Negotiable based on experience)

Schedule: Monday to Friday

Job Description

Atlas Ontario Electric Ltd. is seeking a professional, highly organized, and proactive Office Administrator / Executive Assistant to support daily operations and ensure the seamless functioning of our office.

This role is more than just traditional desk work—it is a dual role combining core office administration with executive assistant support.

Key Responsibilities & Daily Tasks

• Communication Management: Manage correspondence across multiple mediums (email, phone calls, text messaging, etc.). Serve as the central point of contact for clients, contractors, and field staff.
• Financial & Bookkeeping Support: Handle daily invoicing, close out completed invoices, process utility and vendor payments, and prep/send hours to payroll.
• Data Entry & Project Tracking: Perform accurate data entry for project budgets, update in-house tracking systems, and ensure strict adherence to company project procedures.
• Scheduling & Coordination: Actively manage and update the company calendar, schedule inspections (including calling the ESA), and coordinate team meetings.
• Office & Hardware Operations: Manage physical and digital filing systems, monitor office supplies, and confidently operate/troubleshoot office equipment (including specialized printer operations).

Mandatory Qualifications

• Experience: Minimum of 1 year of experience as an Office Administrator or Executive Assistant.
• Financial Software: Minimum of 1 year of direct bookkeeping and QuickBooks experience is strictly mandatory.
• Technical Proficiency: Expert-level knowledge of Google Workspace (Google Sheets is mandatory) and Microsoft Excel.
• AI Literacy: A clear, foundational understanding of how Gemini works and how to leverage it for workplace efficiency.
• Language: Professional English language skills are mandatory (written and verbal).
• Education & Background: Secondary School completed. A background in Business Administration or a related field is highly recommended.

Desired Skills & Attributes

• Professionalism & Discretion: High level of professional decorum, accountability, and the ability to maintain absolute confidentiality.
• Workflow Innovation: Exceptional organizational skills paired with proactive creativity; the ability to look at existing setups and think up new ways to organize tasks and streamline processes.
• Design Tooling: Familiarity with Canva is considered a strong asset for creating basic internal documents or presentations.

Our Interview Process To ensure a great mutual fit, our hiring process consists of three distinct phases:

• Phase 1: A phone-call interview with our current Office Administrator.
• Phase 2: An interview via Google Meet.
• Phase 3: A in-person interview with the CEO.

How to Apply

Please e-mail raquel@atlaselectricontario.com with your resume, and a small bio about yourself. This bio can include your professional experiences, and why you would make a good fit for Atlas Ontario Electric. 100 words maximum.

Thank you!

Pay: $19.50-$23.00 per hour

Benefits

• Casual dress
• Paid time off

Application question(s):

• Please include a 100-word bio of your professional experience, and why you believe you be a good candidate for this position.

Education

• DCS / DEC (preferred)

Experience

• Administration: 1 year (required)
• QuickBooks: 1 year (required)
• Google Suite: 1 year (required)
• Excel: 2 years (required)

Work Location: In person