Job Title: Field Administrative Assistant

Location: Culpeper, VA (100% Onsite)

Duration: 6 Months Contract

Pay Range: $20.00 to $25.00 per hour on W2

Schedule: Monday-Friday, approximately 7:00 AM-4:00 PM

(overtime or adjusted hours may be required based on site activities).

Responsibilities

• Site office administration: front desk coverage, visitor management, badging coordination, mail and deliveries, office supplies, and trailer upkeep.
• Document control: log, track, and distribute RFIs, submittals, transmittals, change documents, and meeting minutes; maintain accurate records and version control in shared repositories.
• Meeting and reporting support: schedule and support site meetings, compile agendas, capture action items, and distribute notes; track follow-ups to closure.
• Timekeeping and onboarding: coordinate timesheets, crew rosters, orientation scheduling, compliance training, and PPE issuance for staff and subcontractors.
• Procurement and invoices: assist with purchase requests, receiving packing slips, invoice coding, and vendor follow-ups in alignment with project procedures.
• Compile and manage sign-in logs, track permits, badges, coordinate orientations and maintain up-to-date compliance boards.
• Logistics and scheduling: coordinate deliveries, equipment rentals, and site access with vendors and subcontractors; maintain calendars and look-ahead schedules for site activities.
• Reporting and dashboards: support preparation of daily/weekly reports, photo logs, headcount, and KPI trackers; update trackers in Excel or project systems.

Must Have:

• Ability to work onsite full time at an active construction site.

Preferred Qualifications

• Proficiency with Client Office (Outlook, Word, Excel, PowerPoint) and document management in SharePoint or similar systems.
• Strong organization, attention to detail, and ability to prioritize across multiple deadlines.
• Basic understanding of safety culture and site protocols.