Contract Coordinator

American University is a student-centered research institution

located in Washington, DC, with highly-ranked schools and colleges,

internationally-renowned faculty, and a reputation for creating

meaningful change in the world. Learn more about

American University

Department:

College of Arts & Sciences

Time Type:

Full time

Job Type:

Regular

FLSA Status:

Exempt

Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)

Union:

SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented

by SEIU Local 500 - Provost & Enrollment Division. That means

the terms and conditions of your employment are governed by

university policy (including the Staff Personnel Policies Manual)

and any collective bargaining agreement entered into between

American University and SEIU Local 500 - Provost & Enrollment

Division.

Job Description

Summary

Reporting to the Director of Contracts Administration, the Contract

Administration Coordinator is primarily responsible for the

day-to-day budget management, administrative coordination,

troubleshooting and problem solving, and reporting for various

grants and contract programs as assigned by the CAS Director of

Contracts Administration and Associate Dean of Research. This

position oversees the day-to-day financial activity of assigned

externally funded projects providing financial management and

oversight.

Essential Functions:

1. ) Budget Administration

• Under the direction of the Director of Contracts and

Administration, oversee the administration of various externally

funded grants. Provides advice to faculty and staff concerning

proposals and awards. Manages funds and fund allocation across

multiple projects and ledgers ensuring accuracy and compliance with

University and funder regulations. Reviews, monitors, and analyzes

budgetary requests and make recommendations to internal

stakeholders ensuring compliance with relevant regulations, project

and resource efficiency and program effectiveness.

2.) Data Analysis

• Conduct financial data analysis and performance reports for

assigned grants for the Director of Contract Administration.

3.) Compliance, Oversight, and Internal Coordination

• Works with department administrators and PIs to ensure

compliance with relevant rules, regulations, policies, and

procedures in conjunction with the Office of Sponsored Awards and

Research Administration (OSARA) and the Controller’s Office. Advise

supervisor of necessary amendments to assigned grants, and work

with OSARA and Controller’s Office to ensure proper changes are

made. Working with the Director of Contracts Administration,

interpret policies, procedures, and contractive instruments and

advise Principal Investigators on rules, regulations, and

procedures to ensure compliance with relevant regulations. Work

with the OSARA, Principal Investigators, and departments regarding

report deadlines and compliance. Ensure the projects’ cost share

requirements are met by the College and the University.

4.) Other Duties as Assigned

• Other duties as assigned by supervisor or Associate Dean.

Competencies:

• Prioritizing and Organizing.
• Acquiring and Analyzing Information.
• Making Accurate Judgments and Decisions.
• Championing Customer Needs.

Position Type/Expected Hours of Work:

• Full-time.
• 35 hours per week.
• Hybrid 1 work modality (on campus 3 - 4 days per week).

Salary Range:

• $53,000.00 - $58,000.00 annually.

Required Education and Experience:

• Associate's degree or equivalent.
• 2 - 4 years of relevant experience.

Preferred Education and Experience:

• Bachelor's degree or equivalent.
• Contract experience in an academic setting in financial

administration area preferred.

Additional Eligibility Qualifications:

• Position requires knowledge of personnel, payroll, accounting,

contracts, and relatable legal ramifications of contract

administration.

• Good computer skills and ability to create extensive excel

spreadsheets with necessary budget data and formulas and the

ability to transfer data from other sources to spreadsheet

models.

• Must maintain familiarity with rules, regulations, and policies

of external funding agencies, such as NIH, NSF, DOE, and

others.

• Successful candidates must be comfortable with reading budgets

and basic accounting principles.

• Must be able to work independently to problem solve complex

issues.

• Attention to detail and ability to multitask and meet deadlines

are required.

• Excellent verbal, written, analytical, and interpersonal skills

are required.

• Professionalism and discretion in dealing with confidential

information is necessary.

Other Duties:

• Please note this job description is not designed to cover or

contain a comprehensive listing of activities, duties or

responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with

or without notice.

Benefits

AU offers a competitive benefits package.

Click here to learn about American University's unique benefit

options .

Other Details

• Hiring offers for this position are contingent on successful

completion of a background check.

• Employees in staff positions at American University must

deliver their services to the university from either the District

of Columbia, Maryland, or Virginia, or perform work on-site at the

university.

• Please note this job announcement is not designed to cover or

contain a comprehensive listing of activities, duties or

responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time

with or without notice.

• American University is an

E-Verify employer.

Current American University Employees

American University current employees must apply through their

employee Workday account. If you are a current employee at American

University, please log into Workday and select the Find Jobs report

which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University

careers site, email theworkline@american.edu

.

American University is an equal opportunity, affirmative action

institution that operates in compliance with applicable laws and

regulations. The university does not discriminate on the basis of

race, color, national origin, religion, sex (including pregnancy),

age, sexual orientation, disability, marital status, personal

appearance, gender identity and expression, family

responsibilities, political affiliation, source of income, veteran

status, an individual’s genetic information or any other bases

under federal or local laws (collectively "Protected Bases") in its

programs and activities.