Executive operations and web coordinator

Company Deacription

We are a Toronto-based real estate development and construction group managing high-end residential projects and private investments.

We are looking for a highly organized, proactive Executive Operations & Web Coordinator to act as the right hand to the founder.

Role Description

This is a remote, part-time position (minimum 20 hours per week, up to 40 hours).

This is not a basic administrative role.

We are looking for someone who takes ownership, follows up independently, and keeps projects moving forward without constant supervision..

Key Responsibilities:

• Organize and track invoices, receipts, and project expenses
• Coordinate contractors, suppliers, consultants, and service providers
• Draft professional emails and manage follow-ups
• Maintain and update company website (WordPress or similar CMS)
• Structure and organize digital documentation and cloud files
• Track project timelines and ensure accountability
• Assist with bookkeeping coordination (QuickBooks knowledge preferred)
• Support strategic and operational initiatives as needed

Qualifications

• .
• 3+ years experience in construction administration, operations, or project coordination
• Strong follow-up mindset and high attention to detail
• Experience with QuickBooks or bookkeeping fundamentals
• Experience managing or updating websites (WordPress preferred)
• Excellent written and verbal English
• Ability to work independently and proactively
• Based in Canada preferred
• Farsi (Persian) language skills are considered an asset but not required

🔹 Compensation

$30–$40 per hour

Minimum 20 hours per week (up to 30 hours)

Remote role

We are looking for someone interested in growing into a long-term right-hand position within an expanding development company.