Business and Finance Manager (Superkül)

About Us

Superkül is an award-winning, Toronto-based architectural practice recognized for design excellence, collaboration, and innovation. With a portfolio spanning residential, institutional, and commercial projects, the studio is committed to advancing thoughtful, sustainable, and impactful design.

As the firm continues to grow, we are strengthening our management structure around three core levers of the business: Growth, Studio Delivery, and Business Operations. Working in partnership with the Practice Manager, the Marketing and Business Development Manager, and external finance and business advisors, the Business and Finance Manager will lead business operations, ensuring the firm's financial, risk, and operational systems are sound, resilient, and scalable.

The Role

The Business and Finance Manager is responsible for the oversight and integration of the firm's financial and core business functions. This includes finance, legal and contractual oversight, succession planning support, insurance and risk management, compliance, and the administrative systems that support the firm's operations and long‑term continuity.

The role ensures strong financial visibility, effective risk management, and a robust business infrastructure across finance, contracts, insurance coverage, policies, HR, legal matters, and internal controls. Working in partnership with the fractional finance firm, the Business and Finance Manager translates financial data into clear, practical insights to inform leadership decision‑making.

As both a strategic and operational advisor to the Partners, the Business and Finance Manager strengthens internal systems, safeguards the firm's reputation, and supports leadership development and succession planning. The role collaborates closely with the Practice Manager and the Marketing and Business Development Manager to align financial performance, people strategy, and operational delivery with the firm's growth objectives.

Key Responsibilities

Financial Oversight & Business Insight

• Oversee the relationship with the outsourced finance providers, ensuring accuracy, timeliness, and alignment with firm priorities.
• Coordinate workflow with the external finance consultant team.
• Review and validate monthly financial reporting, providing internal interpretation and clear insight to the Partners and Principals.
• Internally lead annual budgeting, quarterly forecasting, and long‑range financial planning.
• Monitor cash flow, working capital, and overall financial performance.
• Translate financial data into actionable business insight, identifying risks, trends, and opportunities.
• Own the reconciliation of corporate Visa and company credit card accounts, ensuring all transactions are accurately coded, supported by receipts, and aligned with project budgets and company expense policies.
• Support scenario planning, investment decisions, and growth modeling.
• Monitor project budgets versus actual time and fee performance, providing visibility to leadership.
• Track sub‑consultant billings and review applications for payment.
• Support revenue forecasting and reporting processes at the project level.
• Own AP/AR payments and processes with the external finance consultant team.
• Support the maintenance of firm‑wide filing systems and document archiving to ensure organized records and operational efficiency.

Project Financial Management & Invoicing

• Oversee firm‑wide invoicing processes in coordination with the Practice Manager and external finance consultants to ensure timely, accurate, and consistent billing practices.
• Work closely with the Practice Manager and project leads to maintain billing discipline and strengthen cash flow performance.
• Monitor work‑in‑progress, revenue recognition, and collections in collaboration with the outsourced finance firm.
• Provide visibility into project profitability, utilization, and margin trends.
• Ensure financial integrity of project accounting systems (Ajera).
• Identify and implement process improvements that enhance transparency and accountability across projects.

Risk, Legal & Insurance Management

• Oversee professional liability, general liability and other insurance programs, including renewals and broker relationships.
• Support contract review processes from a financial and risk perspective.
• Coordinate with legal advisors as required.
• Maintain internal controls and financial governance practices.
• Identify organizational risks and implement mitigation strategies to protect the firm's assets and reputation.

HR Policies & Succession Support

• Oversee payroll and benefits administration in partnership with exter