To complete the application, fill out this 90-second form: Company: All Pro Painters

Location: Ottawa, Ontario (Hybrid)

Compensation: ~$25/hour + bonus opportunities

Position Type: Full-Time

Help Run a Growing Ottawa Business

All Pro Painters is a growing residential and commercial painting company serving the Ottawa area.

We’re looking for a highly organized Executive Assistant / Operations Coordinator who enjoys solving problems, managing details, and helping a small business run smoothly.

In this role, you’ll work directly with the owner and take ownership of lead handling, scheduling, administrative coordination, and operational support.

This position is ideal for someone who enjoys responsibility, autonomy, and improving systems — not just routine administrative tasks.

As the company grows, this role has the potential to evolve into a Senior Executive Assistant or Operations leadership position.

Core Values Champion’s Mentality — We operate with grit and tenacity. We embrace challenges and constantly strive to improve.

Entrepreneur’s Mindset — We take extreme ownership, challenge the status quo, and bias toward action.

Servant’s Heart — We lead with empathy and humility. We put customers and teammates first.

People & Team First — We build open, honest relationships and invest in each other's success.

Key Responsibilities Answer inbound calls and respond to new customer inquiries

Qualify leads and schedule estimate appointments

Follow up with prospects and maintain strong customer communication

Ensure fast, professional responses to all inquiries

Manage the owner’s calendar and meeting coordination

Schedule estimate appointments efficiently

Keep schedules organized and running smoothlyMaintain accurate CRM records and lead tracking

Organize documentation and internal processes

Help improve administrative systems and workflows

Assist with payroll preparation and bookkeeping coordination

Support day-to-day operational organization

Help maintain internal communication between office and field teams

Reach out to potential partners including: Realtors, Builders, Property managers

Coordinate introductions and relationship-building meetings

Requirements Must live in the Ottawa area

Access to a vehicle and valid driver’s license

Comfortable speaking with customers on the phone

Robust organization and communication skills

Ability to manage multiple priorities independently

Positive attitude and strong work ethic

Clean background check

Nice to Have CRM experience

Small business operations experience

Property management experience

Construction or home services industry experience

Compensation &

Benefits Starting compensation equivalent to approximately $25/hour

Performance bonuses tied to operational KPIs such as: Lead response time, Lead handling efficiency, Process improvements

PTO

Long-term growth opportunities within the company

Company events

Mileage reimbursement

Paid time off

Work from home

Job Types Full time, Permanent

Pay From $25.00 per hour

Work Location Hybrid remote in Ottawa, ON