Associate - Admin & Procurement

Overview of the Team: The Central Admin & Procurement team is entrusted with managing the admin, procurement and logistical needs of all teams, schools and events at Akanksha. The team liaises with external vendors and internal stakeholders for various procurement needs and also manages the administration, insurance and travel desk of Mumbai & Pune Central offices.

Position Summary

We are seeking a proactive and detail-oriented Associate to support Procurement and Administration functions for Nagpur. This role is suited for an individual with strong coordination and vendor management skills, who can ensure smooth day-to-day office operations.

Reports to: Manager - Central Administration & Procurement

Roles & Responsibilities:

Procurement:

• Assist in vendor onboarding and empanelment processes.
• Coordinate with vendors to collect quotations and prepare comparison reports.
• Support purchase processes including contracts, purchase orders, and documentation.
• Follow up with vendors for deliveries, discussions, and basic negotiations.
• Gather feedback from schools on vendor performance.
• Support vendor payments and required approvals.

Administration:

• Coordinate travel logistics and support team requirements.
• Assist in planning and executing events.
• Own and manage office upkeep, maintenance, and overall facility-related tasks.
• Ensure availability of office supplies and coordinate replenishment.
• Support day-to-day office operations to ensure smooth functioning.

What We Aim to Achieve (As a Team):

Procurement:

• Empanelled vendors for all products and services utilized at Akanksha.
• Timely and cost-effective procurement without compromising on quality.
• Smooth and efficient procurement processes across all schools and departments with minimum turn around time.

Administration:

• Seamless execution of central events, meetings and retreat.
• Well-managed, organized, and productive office spaces.
• Timely vendor payments ensure uninterrupted services.

What you need for this Position:

Role Requirements:

• Graduate in Commerce, Business Administration, or a related field.
• 13 years of relevant experience in procurement, administration, or operations (freshers with strong aptitude may also be considered).
• Basic understanding of procurement processes and vendor coordination.
• Should be well-versed in maintaining and managing overall office upkeep.
• Good communication and coordination skills.
• Proficiency in MS Excel and basic documentation.
• Strong attention to detail and ability to manage multiple tasks.

Qualification:

• Graduation in any stream.