Executive Operations

Job Purpose The Executive Operations will be responsible for ensuring the accuracy and integrity of daily operational data across the Vaikom and Elanji units. This is a detail-driven, hands-on role centred on MS Excel and Farmmate (an in-house Farm Management Software). The incumbent is the daily custodian of production records, issue-to-sales and issue-to-production entries, milk log reconciliation, and dispute resolution directly impacting the reliability of the production-to-sales chain.

Key Requirements

• Ensure accuracy of data in daily production records. Identify discrepancies, raise disputes, and coordinate with the necessary parties (Animal husbandry, production, operations, sales) to investigate and resolve them in a timely manner.
• Update Farmmate with all daily entries Issue-to-Sales, Issue-to-Production, FOC, and related transactions for both Vaikom and Elanji units.
• Daily milk log checks, balance, and reconciliation across units; flag and close out variances on the same day.
• Maintain and update milk production dashboards in Excel for Vaikom and Elanji units.
• Track and monitor packaging material usage in Excel to support inventory control and cost management.
• Maintain and update the vehicle tracking log, ensuring accurate records of all vehicles.
• Coordinate with the transportation team to ensure timely renewals (registration, permits, insurance), statutory tests (fitness, pollution/emission), and scheduled maintenance and repairs for all vehicles. Maintain a centralised tracker of due dates and service history to prevent lapses and minimise downtime.
• Coordinate and record fuel issuance for vehicles.
• Manage and monitor daily operational activities across the Vaikom and Elanji units.
• Coordinate with Animal husbandry, production, operations, and sales teams to support smooth daily workflow.
• Ensure timely and accurate reporting of operational data to management.
• Maintain proper documentation and ensure compliance with internal policies and procedures.
• Provide necessary records and reports during internal and external audits.
• Act as custodian of production packaging materials manage stock levels, record daily issuance and consumption, oversee storeroom key handling and access control, and ensure book records always reconcile with physical inventory.
• Support the Admin team in the broader management of inventory and assets at the units periodic stock counts, asset tagging, condition checks, and updating of records.
• Identify areas for operational efficiency and recommend process improvements.

Qualifications

• Should hold any Graduation / Post Graduation.
• 1 or 2 years of experience in operations, MIS, or a similar data-heavy coordination role (dairy, FMCG, or manufacturing background preferred).

Other Requirements

• Strong proficiency in MS Excel formulas, lookups, pivot tables, and dashboard maintenance is essential for this role.
• Hands-on familiarity with production recording / ERP systems.
• High attention to detail and accuracy in record-keeping and reconciliation.
• Strong organisational and time-management skills; able to close the day's books on the day.
• Ability to coordinate effectively with multiple stakeholders across units.
• Working knowledge of inventory management and operational compliance.
• Problem-solving mindset with the ability to suggest and drive process improvements.

Languages

Required: English & Malayalam