Company Description

21st Century Bearings is a Canadian distributor specializing in bearings and linear motion products, with over 30 years of experience in the global bearings trade. Established in 1991, the company has a long-standing commitment to exceptional customer service, ensuring reliability and availability 24/7. Known for its expansive inventory of trusted premium brands, 21st Century Bearings provides high-quality products and technical expertise. Leveraging an extensive global supplier network, the company offers quick and efficient access to specialized items for customers worldwide. For more details, visit our website at www.21stcenturybearings.com.

Role Description

We are seeking a detail-oriented and proactive Bookkeeper & Office Administrator to join our growing team. This hybrid role combines core bookkeeping responsibilities with light purchasing and procurement support and office administrator duties. The ideal candidate is organized, analytical, and comfortable managing both financial records and vendor interactions.

This is an excellent opportunity for someone who enjoys variety in their day-to-day work and thrives in a fast-paced, collaborative environment.

KEY RESPONSIBILITIES

• The individual will be working as a Bookkeeper/Office Administrator in an ERP system. Full training provided for Epicor, Prophet 21 ERP software
• Accounts Payable: Voucher Entry of Expenses and Vendors Invoices, Cheque runs, EFT, Foreign currency Wire transfer, etc.
• Accounts Receivable: Generate Invoices for customer and transfers, Receive payments, cheques and credit cards
• Reconciliation: Bank/Credit card reconciliation, G/L account reconciliation, other balance sheet account reconciliations, Inter-company reconciliations
• Government Remittances: Quarterly GST/HST filing, Payroll taxes, WSIB, ROE, T4, New York Sales Tax filing
• Assist with payroll processing and payroll-related reporting
• Reports: Month-end reports – Sales, Purchase, A/P, A/R, Inventory, etc. Preparation of Financial statements for both Canadian and US company and communicate with external auditors for Financial Statements
• Maintaining and monitoring UPS / DHL / FedEx and other courier shipping accounts
• Maintaining inventory and databases of our various e-commerce sales and information platforms
• Post yearend adjusting entries
• Performing other accounting / administrative duties as required

Purchasing & Procurement Support

• Create and issue purchase orders based on approved requests.
• Communicate with suppliers to confirm pricing, lead times, and order status.
• Track incoming shipments and follow up on delays or discrepancies.
• Maintain purchasing records and vendor information.
• Assist with inventory monitoring and replenishment.
• Support cost comparison and vendor evaluation activities.

QUALIFICATIONS

• 3+ years of bookkeeping or accounting experience
• Strong understanding of basic accounting principles
• Experience with accounting software (e.g., Epicor/P21, QuickBooks or similar)
• Familiarity with purchase orders and procurement processes
• Proficiency in Microsoft Excel and general computer applications
• Excellent attention to detail and organizational skills
• Strong communication skills and ability to work with vendors and internal teams
• Ability to manage multiple priorities and meet deadlines
• Basic understanding of GST/HST and Canadian bookkeeping standards

PREFERRED ASSETS

• Experience in distribution, or logistics environment
• Knowledge of inventory systems
• ERP - Epicor/Prophet21

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits

• Paid time off
• RRSP match

Ability to commute/relocate:

• Mississauga, ON L5T 1V9: reliably commute or plan to relocate before starting work (required)

Education

• Bachelor's Degree (required)

Experience

• Bookkeeping: 3 years (required)

Work Location: In person